Associate Logistics Management Officer (Mail and Messenger Services) at Asian Development Bank

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Full Time

Start Date

Immediate

Expiry Date

26 Feb, 26

Salary

0.0

Posted On

28 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Management, Mail Distribution, Documentation, Compliance, Operations Management, Technical Support, Data Management, Communication, Teamwork, Detail-Oriented, IT Systems, Microsoft SharePoint, Policy Review, Training, Inspection, Customer Service

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position of Associate Logistics Management Officer (Mail and Messenger Services) is assigned to the Logistics Management Unit (CSIS-LM) of the Institutional Services Division (CSIS) under the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines. You will report to the Designated International Staff and Officer. Your Role As an Associate Logistics Management Officer (Mail and Messenger Services), you will contribute to the efficient operations of ADB's mail, courier, airfreight, pouch, and messenger services, including report preparation and records keeping. You will: Provide technical support for mail distribution and accurate documentation, ensuring compliance with policies and guidelines; monitor outgoing mail and coordinate with senders to resolve delivery issues. Oversee the daily mail center operations by monitoring contractor attendance to ensure service coverage and promptly escalate performance issues to the Logistics Management Officer (Mail and Messenger Services) following service level agreements. Conduct regular inspections of mail centers' facilities and equipment to ensure upkeep and replacement, and replenishment of supplies. Maintain the roster of Mail and Messenger Services (MMS) focal persons and keep them updated about their areas of responsibilities related to MMS policies and guidelines. Monitor compliance with IT policies, update subscriptions and access authorization of service providers, monitor and update the MMS website, recommend sustainable automation of processes, and facilitate user training for staff and service providers on new technology or software. Review courier and freight rates and stay up to date with industry and regulatory requirements related to procedures, levies, and fees. Provide basis and management support for assigning mail dispatch to external delivery services within approved costs, monitoring such assignments, and making adjustments. Review policies, guidelines, and work instructions for continued relevance, recommend enhancements based on best industry practices, and ensure contractor awareness and compliance. Receive and compile weekly and monthly service provider reports using proper records management systems and consolidate data for submission against important accomplishment indicators. Perform other duties that may be assigned and reflected in your workplan. You will need: Bachelor's degree in business administration, management or related fields preferably with training in postal, courier/freight operations, import/export and customs administration is advantageous. At least 5 years' experience in the area of mail, courier, pouch, and messenger operations or logistics; with progressive experience managing mailroom operations preferably in a multinational organization. Basic knowledge of policies, guidelines, and procedures in mail and messenger services; knowledge in procedures as they relate to administrative, financial rules and regulations. Working knowledge of an international institutions IT systems and computer-based applications; experience using Microsoft SharePoint is advantageous. Knowledge of procedures, formats, and standards relevant to the performance of work. Detail-oriented and excellent in organizing and managing tasks. Liaise and work with staff within own work location, and able to work with teams as constructive team member. Demonstrate ability to work with individuals from different cultural and national backgrounds. Excellent command in written and verbal communication skills in English. Please refer to the link for ADB Competency Framework for Technical Local Staff grade 4. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information. #LI-Onsite

Responsibilities

The Associate Logistics Management Officer will contribute to the efficient operations of ADB's mail, courier, airfreight, pouch, and messenger services. Responsibilities include overseeing mail center operations, ensuring compliance with policies, and maintaining documentation.