Job Description: Procurement Officer

Job Purpose

The Procurement Officer handles the day-to-day procurement of design sub-consultants and specialist consultants across our projects, from sourcing through to appointment. The role reports to the Procurement Manager and works closely with project teams.

Key Responsibilities

• Keep procurement schedules and package trackers up to date against the design programme.
• Do strategic sourcing, including how sub-consultancy work is packaged and the best route to appoint each package.
• Keep a record of fees from past appointments to benchmark against.
• Build knowledge of the sub-consultant market in the region, including capabilities, track record and capacity.
• Identify, prequalify and shortlist sub-consultants and specialist consultants.
• Carry out techno-commercial evaluations of proposals, working with the Design Leads on the technical side.
• Support fee and terms negotiations and prepare recommendations for appointment.
• Prepare letters of intent (LOIs), sub-consultancy agreements (SCAs) and subcontract agreements, keeping terms back-to-back with the upstream contract.
• Review SCA and subcontract terms against the upstream contract and raise any gaps or risks with the Procurement Manager.
• Obtain internal approvals before anything is signed.
• Review sub-consultant invoices against agreed fees and deliverables, and coordinate payments with Finance, Commercials and the project teams.
• Track payments to sub-consultants and make sure payment terms stay in line with the upstream contract.
• Follow company and client procurement policies and keep records that would stand up to an audit.
• Maintain the sub-consultant database, including registration, prequalification status and performance.
• Keep the process fair and transparent, and treat proposal information as confidential.
• Prepare the monthly procurement report, including KPIs and savings.
• Attend and minute procurement meetings with project and design teams.
• Resolve queries between sub-consultants and project teams.
• Suggest improvements to procurement templates, procedures and tools.

Qualifications and Experience

Essential

• Bachelor's degree in Engineering, Business, Supply Chain or a related field.
• 4–7 years in procurement, with at least 3 years at a design or engineering consultancy in the UAE.
• Subcontracting experience, appointing sub-consultants and subcontractors under SCAs and subcontract agreements.
• Experience working with upstream contracts and keeping downstream terms back-to-back.
• Good Excel skills.
• Strong written and spoken English.