Associate, People Operations at Castlemain

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

69000.0

Posted On

14 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Onboarding, Offboarding, HRIS Administration, Documentation, Employee Inquiries, Confidentiality, Compliance, Audits, Recruitment Coordination, Engagement Initiatives, SharePoint, Templates, Organization, Attention To Detail

Industry

Business Consulting and Services

Description

#WorkwithImpact About Us: At Castlemain, we collaborate with communities and organizations to enhance capacity and amplify underrepresented voices. We partner with clients dedicated to addressing historical injustices and fostering better pathways forward. Our approach is culturally sensitive and trauma-informed, inspired by the strong communities and relationships we engage with daily.  To learn more about who we are visit https://www.castlemain.com/ [https://www.castlemain.com/] As an Associate, People Operations you will support the smooth delivery of People programs by providing administrative and coordination support across the employee lifecycle including onboarding, offboarding, HRIS updates, documentation, and employee inquiries. Working closely with the People team and other departments, the role helps keep employee information, processes, and resources organized, compliant, and accessible. This is a full-time, permanent position offered on a remote basis. About the Opportunity: * Respond to employee inquiries related to People policies and processes, escalating more complex matters when appropriate, and managing the People Team shared inbox * Prepare and maintain People documentation, including status change letters, employment verification letters, termination documents, and other employee records while ensuring confidentiality and compliance * Support HRIS administration (UKG) by creating employee profiles, updating records, and assisting with audits to maintain accurate and organized employee data * Coordinate onboarding and offboarding activities, guiding new hires through orientation, ensuring documentation is complete, and coordinating access to systems and equipment * Support People Team operations and projects, maintaining internal resources (e.g., SharePoint, guides, templates), assisting with recruitment coordination, and contributing to engagement initiatives and special projects. About You: You bring 1–3 years of experience in an administrative, HR coordination, or People operations support role and: * Post-secondary education in Human Resources, Business Administration, or a related field. A CPHR or progress towards designation is considered an asset. * Experience supporting HR documentation, employee lifecycle processes, or HRIS systems. * Strong organization, attention to detail, and ability to thoughtfully manage priorities, while providing timely updates to all stakeholders. Experience working in people-centered, community-based, or culturally grounded environments is considered to be an asset. Successful candidates will be required to complete a Criminal Record Check as a condition of employment. Compensation: Starting annual compensation of $51,000-$69,000 plus rewarding benefits package. The offered compensation will take into account the candidate’s skills, experience, qualifications, location, and internal equity. How to Apply: We invite you to submit your resume to https://www.castlemain.com/about/careers/ At Castlemain, we know not everyone’s experience fits a checklist. If this role interests you and you feel you can contribute, we encourage you to apply. We value curiosity, and the unique perspectives people bring. Castlemain is committed to making our hiring process accessible and supportive. If you need accommodation at any stage of the application or interview process, please let us know. We are happy to work with you to ensure your needs are met.

Responsibilities

The Associate, People Operations will provide administrative and coordination support for People programs across the employee lifecycle, including managing HRIS updates, documentation, and responding to employee inquiries. This role ensures employee information, processes, and resources remain organized, compliant, and accessible by working closely with the People team and other departments.