Associate, Professional Leadership and Career Engagement (PLACE) at Codman Academy Charter School

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

110444.0

Posted On

14 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Coordination, Database Management, Alumni Engagement, Project Management, Written Communication, Relationship Building, Data Analysis, Newsletter Production, Event Planning, Compliance Management, Career Readiness, College Access

Industry

Education Management

Description

Job Title: Associate, Professional Leadership and Career Engagement (PLACE) Supervisor: Director of Professional Leadership and Career Engagement Start Date: July 1, 2025 - June 30, 2026 Position Type: Full-Time, 12 Months Hours: 10:00 AM - 6:00 PM (with occasional evenings and weekends) Compensation: Codman Academy Charter Public School follows a compensation scale based on years of direct experience. 1 year experience starts at $60,000, with 16 years direct experience starting at $110,444 annually. POSITION OVERVIEW Codman Academy seeks a highly organized and mission-driven Associate to support the Professional Leadership and Career Engagement (PLACE) Department. This role provides essential operational, programmatic, and relational support across the department's portfolio — including the Niki Janus College and Alumni Success Program, internship and service-learning programs, career pathway initiatives, community partnerships, and post-secondary support. The Associate will serve as a key day-to-day connector between Codman students, alumni, partners, and supervisors. They will keep the department's databases accurate and current, support the logistics that make student experiences possible, capture the data and stories that demonstrate impact, and help the Director advance the short-, mid-, and long-term strategic goals of the PLACE Department. KEY RESPONSIBILITIES DATABASE, COMPLIANCE, AND RECORDS MANAGEMENT * Maintain the department's partners database, ensuring all external partners have active MOUs and up-to-date CORI/SORI background checks on file. * Update the Alumni Network database with touch-points, contact information, and transcripts. * Track student internship hours, interventions, and feedback in department systems. * Maintain accurate, well-organized records that support reporting, compliance, and program continuity. INTERNSHIP AND PATHWAY SUPPORT * Coordinate travel and permission slips for internships and off-site fieldwork related to pathway programs. * Perform routine site visits to local partners to check in on student progress and troubleshoot immediate logistical issues. * Act as the primary point of contact for internship supervisors, ensuring highlights are captured and challenges are addressed in a timely manner. * Compile student and supervisor feedback for department meetings to review and inform program adjustments. * Act as the primary point of contact for guest speakers, ensuring they have the necessary technology and logistics information for visits. ALUMNI AND POST-SECONDARY SUPPORT * Facilitate college persistence by connecting alumni to campus resources, course selection protocols, scholarship opportunities, and one another. * Support the Director in organizing and operating community events such as Codman Academy poster sessions and the Alumni Breakfast. * Help maintain regular alumni touch-points, ensuring graduates remain connected to Codman's network and resources. * Facilitate the Alumni Council as the school representative COMMUNICATIONS AND MARKETING * Produce a monthly newsletter that includes scholarships, education and career opportunities, highlights, community events, and calls-to-action. * Assist in the development of marketing materials (flyers, social media posts) to promote PLACE opportunities to students, families, and partners. * Support consistent, high-quality communication across the department's audiences, including students, families, alumni, partners, and supervisors. STRATEGY, REPORTING, AND DEPARTMENT OPERATIONS * Assist the PLACE Director in generating impact report(s) that capture program outcomes, trends, and stories. * Assist in advancing the short-, mid-, and long-term strategic goals of the PLACE Department. * Support department meetings, planning processes, and continuous improvement efforts. * Perform other duties as assigned by the supervisor to support student learning and overall school success. QUALIFICATIONS REQUIRED: * Bachelor's degree in Education, Social Work, Counseling, Communications, or a related field, or equivalent professional experience. * At least 1–2 years of experience in program coordination, college access, career readiness, alumni engagement, or a closely related field. * Excellent organizational and project management skills, with strong attention to detail and the ability to manage multiple deadlines simultaneously. * Strong written and verbal communication abilities, with comfort drafting newsletters, emails, and outreach materials. * Proficiency in data systems, spreadsheets, and digital tools for tracking and analysis. * Demonstrated ability to engage and build relationships with diverse students, alumni, families, and partners. * A self-starter with sound judgment and the ability to troubleshoot logistical issues in real time. PREFERRED: * Experience working in an urban school setting or with underserved populations. * Familiarity with internship coordination, alumni engagement best practices, or college persistence strategies. * Experience with newsletter platforms (e.g., Mailchimp), social media management, and basic graphic design tools (e.g., Canva). * Knowledge of CORI/SORI processes and MOU management in a school or nonprofit setting. * Multilingual abilities. * Knowledge of college access platforms such as EL or Overgrad. WORK ENVIRONMENT AND EXPECTATIONS * Flexible schedule with occasional evening and weekend events. * Regular local travel to internship sites, partner organizations, and community events across Boston. * Collaborative work environment focused on innovation, equity, and continuous improvement. * Opportunities for professional growth within an evolving department. * Additional duties as assigned by the supervisor. SALARY RANGE: WHY JOIN CODMAN ACADEMY? At Codman Academy, we are a community of passionate educators, staff, and families committed to empowering students to reach their highest potential. We work collaboratively to create an inclusive, diverse, and student-centered environment that challenges students to grow both academically and personally. As an Associate in the Professional Leadership and Career Engagement Department, you will play a vital role in the day-to-day work that shapes the futures of our students and alumni — supporting the relationships, programs, and partnerships that carry Codman's mission well beyond graduation. You'll be part of a dynamic school culture that values innovation, leadership, and growth, while fostering an inclusive and supportive environment for all our students and alumni. APPLICATION PROCESS Interested candidates should submit a resume, cover letter, and references detailing their experience and outlining their qualifications and commitment to Codman Academy’s mission.

Responsibilities

Provide operational and programmatic support for the PLACE department, focusing on internship coordination, alumni success, and community partnerships. Manage department databases, track student progress, and handle communications through newsletters and marketing materials.