Associate Program Manager - Meetings & Events at Direct Travel

, , United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Website Registration Sites, Database Management, Attendee Management, Travel Arrangements, Program Documentation, Timeline Drafting, Close Out Reports, Post Con Reports, Reconciliation Checklist Coordination, File Audit Processes, Expense Reimbursement, Vendor Payment Requests, Budget Negotiation, Customer Service, Leadership

Industry

Travel Arrangements

Description

Associate Program Manager - Meetings & Events Your Destination This position is a Remote position. Your Expedition (position overview) As a key member of the Direct Travel Meeting & Events team, the Associate Program Manager will be responsible for assisting and contributing to planning meetings/incentives in an entry level and administrative role. This role will work closely with clients and a team of program managers and report to the team operations manager. Going the Extra Mile (Responsibilities) * Ensure accurate and timely data entry into Cvent * Manage Website Registration Sites, Databases and Attendee Management * Orchestrate Travel Arrangements for Attendees * Draft program documents and communication for programs * Draft Timelines for meetings and incentives * Prepare close out reports as it pertains to our client service requirements. * Draft Post Con or Meeting History Reports * Begin Reconciliation Checklist Coordination * Conduct file audit processes/procedures * Manage the expense reimbursement process and vendor payment requests * Negotiate agreements and terms with vendors for the health of the event budget * Demonstrate industry knowledge by contributing effective ideas Your Passport to Success (Qualifications) * College degree preferred * 1-3 years experience in Meetings & Incentives or the hospitality industry. * Proficient with Windows operation system and variety of software programs * Excellent written and verbal communication skills * Time management and organizational skills * High level of detail orientation * Strong customer service skills * Excellent leadership skills * Strong quality control management * Self-motivated and ambitious * Prior experience working with attendee management systems preferred * Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others. Preferred Qualifications * Proficient at multitasking * Proficiency in Microsoft Office * Prior experience in Cvent Working Conditions * Ability and willingness to work extended workdays and possible weekends * Accessible during acceptable working hours identified per project/program * Travel expectations – the potential of 5-10% or more of time annually * Frequent use of a computer and other office equipment * Ability to lift 20 lbs. * Frequent sitting, standing, and walking Your Benefits Onboard In addition to Medical, Dental, and Vision benefits Direct Travel/ATPI offers a Total Rewards Package which includes Retirement Plans, Wellness, Rewards and Recognition, Sustainability, DE&I initiatives, and Mental Health Support. Embark on the next step in your career journey with Direct Travel! Direct Travel/ATPI is one of the fastest growing Travel Management Companies (TMC) in the world. By leveraging both the expertise of its people and innovative technology solutions, Direct Travel/ATPI enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. Direct Travel/ATPI has offices globally and is currently ranked among the top providers on Travel Weekly’s Power List. For more information, visit https://www.dt.com/about-us/careers/ [https://www.dt.com/about-us/careers/] Direct Travel/ATPI is an EOE/AA/Veteran/People with Disabilities employer If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel/ATPI. Qualifications * College degree preferred * 2-3 years experience in Meetings & Incentives or the hospitality industry. * Proficient with Windows operation system and variety of software programs * Excellent written and verbal communication skills * Time management and organizational skills * High level of detail orientation * Strong customer service skills * Excellent leadership skills * Strong quality control management * Proficient at multitasking * Self-motivated and ambitious * Prior experience working with attendee management systems preferred * Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others. * Must be able to lawfully work within the US and have unrestricted work authorization for US * Proficiency in Microsoft Office including Teams and SharePoint * Prior experience in Cvent * Prior experience with virtual or hybrid programs This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position.

Responsibilities

The Associate Program Manager will assist in planning meetings and incentives in an entry-level and administrative capacity, working closely with clients and program managers. Key duties include ensuring accurate data entry into Cvent, managing registration sites, orchestrating travel arrangements, and drafting program communications and timelines.