Associate, Project Documentation Manager at SCHNEIDER ELECTRIC SMART GRID SOLUTIONS LLC

, , Egypt -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Highly Organized, Attention To Details, Problem Solving Skills, Communication Skills, Teamwork, Project Understanding, Ms Excel Knowledge, Cpp Process Knowledge, Digital Tools Proficiency

Industry

Automation Machinery Manufacturing

Description

Who are we and what we stand for? Our purpose and mission are what guides us and represents our promise to all our stakeholders – customers, partners, employees, influencers, shareholders, and communities. Schneider’s purpose is to create Impact by empowering all to make the most of our energy and resources, bridging progress and sustainability for all. At Schneider, we call this Life Is On. Our mission is to be the trusted partner in Sustainability and Efficiency. Our renewed purpose highlights our commitment to create lasting impact while maintaining our promise to make the most of our energy and resources bridging progress and sustainability for all. Our updated mission continues to reinforce our value of strong partnerships, where trust is needed above all. Our Mission: As part of project team: Manage project Documentation from the start of a project until its completion (final documentation inclusion) Serving as the primary point of contact for inquiries regarding documentation for the PM & customer. Coordinate project documentation deliverables & Manage stakeholders/customer exchanges. Being the main support for project documentation matters; including assuring Quality and Respecting lead time. Maintain proper information processing within the team. Maintain Consistent & accurate reporting on the status of documentation to the PM and TL. Check documentation conformance to specification Preparing basic KPI Key Responsibilities: During Selling phase: Study and analyze provided project inputs Calculate the estimated number of hours required for the documentation. Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements such as: hard copies, translation... etc.) Related to Initiate & Set-up stage: Study and analyze provided project inputs Calculate the estimation of hours on the documentation part. Highlight the important information related to documentation based on project inputs (Penalties related to documentation, special requirements... etc.) Define the guidelines & establish a tracking and follow-up system for project documentation. Set up a process for the documentation management. Conduct the first MDR (Master Document Register) for the project in coordination with the PM. Provide the necessary training on the Documentation Management process to the project team Set up meetings with customer Document Manager to identify their requirements and demonstrate Schneider internal documentation management process. Suggest & implement a process for managing documentation for the suppliers. Related to Monitor & Control stage: Consolidate the documentation plan: Identify and conduct contractual documentation. Confirm the documentation delivery dates (Due Date) in cooperation with the TL. Creation, control and follow up of documentation tracking file GCP Ops --> Customer and Site. Manage the documentation: Publication of external documents (for information, execution, validation ...) Secure the "workflow" (roles) for each document (Prioritizing the delivery of package of documents) Management of remarks file (GCP Ops, customer, supplier, site) Identify critical documentation according to the project schedule and realizing the importance of Customer deliverables. Innovate new ideas to enhance the progress of documents, communication, deadlines Monitoring & Traceability for the Claim Generate transmission forms for expected contractual documents and provide them to the customer and suppliers. Updating the documentation plan (deadlines & answers stakeholders) Regular communication with the "core team" on the documentation plan Make regular reporting of progress in coordination meeting (indicators, dashboards ...) Guarantee repatriation of documents received outside the documentation portal maintaining their status Create and update consolidated KPI specific to project needs Oversee subcontractors progress, analyzing their performance & ensure their adherence to the workplan Assist in preparing Progress Reports to be submitted to customer and SE top management. Monitor the progress during the construction and installation phases. Define and Prepare the documents required for final documentation. Related to Integrated Change Control stage: -Provide feedback to project manager to enable him to update the project resource plan. -Update MDR according to any time impact change order Related to Close stage: -Prepare the final documentation as per customer requirements -Compile documents, prepare hard copies… etc. -Send final documentation to Customer -Help Secure Customer approval on final documentation. -Prepare Lessons Learned Register from the standpoint of documentation. About You Education: Bachelor’s Degree English Fluency is a must Second Language is a plus Experience: Minimum 1 year in being part of a project team Experience in working in a plant is a plus Experience in using DMS tools is a plus Skills Required: Highly Organized High attention to details Problem Solving Skills Communication Skills , teamwork Understand Project Strong MS Excel Knowledge Good Knowledge of CPP (PMP) process At ease with new integrated digital tools for better work efficiency Let us learn about you! Apply today. Looking to make an IMPACT with your career? When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us. IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world. We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one. Become an IMPACT Maker with Schneider Electric – apply today! €36 billion global revenue +13% organic growth 150 000+ employees in 100+ countries #1 on the Global 100 World’s most sustainable corporations You must submit an online application to be considered for any position with us. This position will be posted until filled. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

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Responsibilities

The Associate, Project Documentation Manager will manage all project documentation from initiation through completion, serving as the primary contact for documentation inquiries for the Project Manager and customer. Key duties include coordinating documentation deliverables, ensuring quality and adherence to lead times, maintaining accurate status reporting, and checking documentation conformance to specifications.