As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBC, we provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation.
We have a great opportunity to join 0ur US team as an Associate Project Manager! Grow your career while making a meaningful impact on the world around you. With a culture built on Collaboration, Conscientiousness, Curiosity, Compassion, and Consultation, we foster an inclusive workplace that fosters creativity.
UBC are looking for a Sr PA or APM for a 12 Month Fixed Term contract position within our fully embedded FSP Model.
Brief Description:

Working independently and reliably showing a high level of ownership, also analytically minded with a strong focus on detail and committed to quality deliverables the Associate Project Manager (APM):

• Provides operational and technical support to Project Manager (PM), Project Director (PD) and team members of assigned projects during any and all phases of the project.
• Prioritizes workload/ schedule to meet project needs
• Supports the PM/PD in facilitating project planning and decision making processes
• Serves as Lead PM for single/partial scope projects as determined by PD/Department Head
• Assist PM/PD or independently manage projects per the scopes of work and contracted budgets

DESIRED SKILLS AND QUALIFICATIONS:

• Excellent interpersonal, verbal and written communication skills
• Excellent organisational and time management skills
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload
• Analytical mind with high attention to detail
• Ability to work well and lead a team, as well as working independently
• Ability to successfully work in a (‘virtual’) team environment
• Excellent work commitment and client-focused attitude
• Client focused approach to work
• Shows commitment to and performs consistently high quality work
• Proficient in use of web-based IT systems (e.g. CTMS or electronic Case Report Forms) and Microsoft (MS) Excel, MS PowerPoint, MS Project and MS Word
• Strong working knowledge of medical/scientific terminology and knowledge of ICH-GCP guidelines
• Knowledge of CRO/Pharmaceutical functional departments and responsibilities
• Good quantitative skills and working understanding of project budgets
• Proficient in local language (oral and written) and profound working knowledge of the English language (oral and written)
• Willingness to travel

EDUCATION/EXPERIENCE:

• Minimum a Bachelor’s degree or equivalent in a science related field, with an advanced degree desirable, or sufficient, relevant job experience, or another relevant education
• Ideally 3+ years of Healthcare/ Contract Research Organization (CRO)/Pharmaceutical research/Project Management experience
• Demonstrated research experience to include at least 3 years as a study coordinator / Project Associate / Clinical Research Associate (CRA) / Lead CRA

• Provide internal support to PM / PD as a project resource supporting internal systems and systems set-up but also executing day-to-day data analysis of the operational study status reporting activities
• Support/Preparation/finalization of project documents and status reports
• Support/Preparation/finalization of all project plans
• Support/Preparation of project Microsoft Project (MSP) timelines
• Support/Prepares draft/final weekly/monthly project reports
• Support PM/PD in implementing, reviewing, updating project specific metrics, tracking, and reports
• Support/Compile draft/final study manuals and all study-related materials
• Arrange project related training and trainings overview and records
• Assist PM/PD with review of essential project documents
• Assists in maintenance, quality control, distribution, and archiving of project documents and reports
• Delegated oversight/Responsible for project TMF preparation, maintenance, and archiving
• Responsible for preparation, set-up, review of Management Systems, including CTMS, eTMF, web portals, project-specific logs
• Support PM / PD in set-up of a study specific site/vendor payment procedure
• Assist PM/PD in ensuring project budgets are tracked against contract milestones
• Assist Filing, tracking, and logging all project invoicing (sponsor, sites, vendors)
• Organizes and schedules project team and client meetings
• Prepares and distributes draft meeting agendas and minutes for project team review
• Support PM/PD to manage 3rd party vendors (answers queries, provide study updates, etc.)
• Support PM / PD in appropriate selection of 3rd party vendors and manage procurement process
• Facilitates communication among team members
• Communicate with the client on specific items as directed by the PM/PD
• Lead internal project meetings as directed by PM/PD or dictated by project scope
• Perform project management related quality checks in co-operation with PM/PD
• Attend project specific training as required
• Support PD/PM in preparation for all project audits
• Complete routine administrative tasks in a timely manner (e.g. timesheets, expenses)