ABOUT US

Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcometotheboardofregentsuniversitysystemoffice is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18personnelconduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

JOB SUMMARY

The Reporting to the University Registrar, the Associate Registrar for Degree Auditing, Curriculum and Policy is primarily responsible for degree audit processes, degree audit systems, and procedures and would manage the degree audit specialist. The position would also provide oversight of the activities of three-member curriculum team which responsibilities include maintenance of the university¿s course catalog, academic course scheduling, and official reporting of course data. The associate registrar would also provide critical leadership regarding policy development for graduation and course scheduling.

REQUIRED QUALIFICATIONS

Bachelor’s degree from an accredited college or university with five years of experience in higher education.

PREFERRED QUALIFICATIONS

Master¿s degree preferred; understanding of university integrated information systems, history of innovation and creating efficiencies, extensive knowledge of BANNER student information system.

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases
Knowledge of FERPA, BANNER and BANNER Self Service and best practices for technical testing

SKILLS

Excellent interpersonal, written, and verbal communication skills
Detail-oriented with strong prioritization and organizational skills
Must have proven ability to manage people and systems

ABILITIES

Ability to maintain confidentiality
Ability to develop and facilitate presentations, collaborate across departments, access data, motivate and encourage team members
Ability to understand and communicate policies, capable of building a rapport with students, faculty, and staff.

The duties include, but are not limited to:
DEGREE AUDIT AND PROGRAM UTILIZATION: Encourage the full use of DegreeWorks and related tools (like the degree audit and planner) to help students track their progress and maintain compliance with federal financial aid requirements. Manage the Course Program of Study (CPoS) efforts within DegreeWorks, ensuring accurate information for students’ degree progression. Oversee the completion of all service now tickets related to the degree audit system.
DATA INTEGRITY AND STUDENT INFORMATION SYSTEM (SIS) MANAGEMENT: Maintain data integrity for academic program information, including program names, codes, durations, and other related data within the SIS (BANNER). Ensure accurate scribing of academic program requirements in DegreeWorks; maintaining up-to date cataloging of courses and assisting the departments with understanding the implications on curriculum of the creation/revisions of course descriptions, titles, and pre-requisite or restriction updates.
OVERSEEING THE UNIVERSITY CATALOG COORDINATION: Ensure curriculog workflow is maintained in order to produce the annual catalog. Lead the final annual approval of the university catalog, ensuring that it reflects accurate academic content, course descriptions, and updates. Work closely with faculty, department chairs, and deans to ensure the catalog reflects the correct course information, prerequisites, and scheduling patterns ensuring all approvals are complete through curriculog. Inactivate outdated courses and ensure they are properly removed from the catalog after several years of inactivity.
COMMUNICATION AND COORDINATION: Coordinate with curriculum team, DegreeWorks administrator, and various colleges to ensure program changes, including major and minor updates, are effectively communicated and executed. Coordinate with the curriculum team, DegreeWorks administrator, and various colleges to ensure course changes are effectively communicated and executed.
STAFF OVERSIGHT AND PROCEDURAL GUIDANCE: Manage the DegreeWorks specialist and provide procedural guidance for degree audit processes. Manage the Curriculum Team and provide guidance for course scheduling and catalog processes. Ensure staff are following appropriate procedures and standards when working with degree audit system, catalog and curriculum systems, and SIS systems.
TECHNOLOGY AND SYSTEM MAINTENANCE: Assist in the maintenance and testing of systems related to your responsibilities, such as BANNER, POUNCE, workflow, Crystal reports, and Xtender. Collaborate with the University Registrar and SIS Functional Analyst for system updates and technology integration related to academic and degree audit processes.
COMPLIANCE AND BEST PRACTICES: Ensure compliance with university, state, and federal policies and deadlines. Research and implement best practices from peer institutions to improve efficiency and service delivery within academic scheduling, cataloging, and degree audit processes.
POLICY MANAGEMENT: Maintain and update relevant policies in the policy library related to academic scheduling, degree audit, and curriculum changes.
OTHER DUTIES: Performs other duties as assigned.