REQUIREMENTS:

Possess at least a Diploma or “A” levels in any relevant discipline
Relevant experience in administrative support and/or Personal Assistant
Strong work ethics and professional discretion
Excellent organization skills and ability to prioritize work
Excellent written and verbal communication skills
Proactive, independent and able to multi-task with well-developed time management skills
Proficiency in computer applications such as Adobe and MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
Demonstrated efficiency in delivering outcomes
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
Type of Employment : Full-Time
Work Location : Fusionopoli

General Administrative and Clerical Support
Assist with Administrative and Clerical Support for the PB Industry Cluster
Arrange and coordinate meetings and update PB Industry Cluster Director’s calendar (including meeting materials shared by other JO or secretariat)
Work with various RI, Council and HQ Divisions” Personal Assistants (PA) and Secretariats to schedule appointments and meetings
Any other administrative duties assigned by PB Industry Cluster Director
Schedule meetings for the team and prepare the necessary logistics
Prepare materials or other regular reports and notes for meetings
Coordinate, record and maintain notes for meetings
Collation and preparation of data for reporting purposes
Conduct or prepare research that the teams may require
Assist in the procurement and admin activities such as pre and post travel arrangement
Upkeep of office inventory and facilities
Assist with procurement and goods receipt by liaising with vendors for purchase and payment, finding relevant vendors and getting quotations when necessary
Collation / tracking of data and Event Management
Assist with the collation of and tracking of data for industry cluster team
Ensure that the database is updated in a timely and accurate manner
Assist in the establishment and maintenance of a data repository/ share point sites and IT related matters/procurements
Provide event management support
Assist in the organization of visits, conferences and other events
Others
Any other ad-hoc duties that may be assigned, e.g. secretariat duties for division.