Associate Vice-President: University Affairs at McMasters Student Union

Hamilton, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

262.5

Posted On

05 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Policy Development, Committee Chairing, Lobbying, Strategic Planning, Research, Critical Thinking, Parliamentary Procedure, Public Relations, Stakeholder Management, Meeting Moderation, Student Consultation, Project Management

Industry

Political Organizations

Description

Reports to: VP Education Rate: C5 Contract term: 1st Monday in May - April 30 Hours: 12 - 14 hours per week General Scope of Duties The AVP: University Affairs is responsible for chairing the University Affairs standing and any directly related ad-hoc committees of the SRA. Additionally, the AVP: University Affairs is responsible for leading policy development and amendments to policies with the consultation of the Vice-President Education and the Education Department. Furthermore, the AVP: University Affairs shall participate in lobbying efforts, make recommendations, and shall advise the Vice-President Education in matters relating to their portfolios. They will also be responsible for attending meetings that are relevant to their portfolio as advised by the Vice-President (Education). Please note this posting closes Wednesday, 17th at 11:59pm. Supervision/Professional Development (20%) Chair meetings of standing or ad-hoc committees on a regular basis Inform committee members of their responsibilities on the committee Inform committee members of meeting time, location, and where to find relevant information Report to the SRA and the Vice-President (Education) with regards to committee work Assist other MSU staffers as necessary in areas relevant to the Provincial & Federal Affairs portfolio Ensure minutes and meeting records are taken and submitted to the Administrative Assistants within two weeks of meetings Notify, in writing, members who are within one meeting of losing their committee seat Budget/Finances/Materials (5%) Coordinate with the Advocacy Coordinator to obtain resources from internal and external vendors for projects and campaigns Internal Communications/Collaboration (15%) Prepare a detailed year-plan submission for the SRA with regards to committee work Maintain strong communication channels with the Vice-President (Education), the Education Department, and other relevant campus and community stakeholders Attend weekly Education Department meetings as set by the Vice-President (Education) Innovation/Initiative (15%) Conduct policy research, review existing policy, and formulate policy solutions relating to current provincial and federal advocacy issues Judgement/Thinking (15%) Advise the Vice-President (Education) on provincial and federal advocacy strategy Determine provincial and federal advocacy yearly priorities as described in year plan in collaboration with the Vice-President (Education) Decisions/Actions(10%) Manage the MSU’s relationships with some sector partners (e.g. politicians, student union partners) External Communications/Promotions (20%) Assist Advocacy Coordinator with promotions as needed, such as developing promotion schedules and contacting clubs/MSU services to promote campaigns and events Advise the Vice-President (Education) and the Communications team on MSU public relations relating to provincial and federal advocacy issues Participate in lobbying efforts on matters relating to their area of responsibility Collaborate with community and campus partners on issues and projects that are relevant to the Municipal Affairs portfolio (Ex: student housing, community engagement, transit). Participate in communications with sector partners. Act as a representative of the MSU in provincial and federal affairs with sector partners (Ex: Ontario Undergraduate Student Alliance, politicians) Recruit committee membership from a variety of sources in the undergraduate population Conduct student consultations to determine current student perspectives on provincial and federal issues Knowledge, Skills and Abilities Knowledgeable in scope and focus of the Standing Committee Knowledgeable of parliamentary procedure, MSU Constitution, Bylaws, and Policies Understanding of the MSU legislative process and the complexities of policy creation Strong research and critical thinking skills Ability to make reasoned and impartial decisions Ability to communicate clearly and succinctly and to moderate debate Ability to effectively chair meetings Strategic planning abilities Ability to carry out research projects from start to finish Ability to work both independently and in a team Effort & Responsibility Effort required to maintain strong community and campus partnerships Effort required to research and become knowledgeable on all elements of a policy paper Responsible for acting as a positive ambassador of the MSU at campus and community events Working Conditions Hours of work are variable Time demands may exceed stated hours of work Access to shared work space in the MSU Committee Room Training and Experience Must attend SRA Training weekends Equipment Use of a personal computer is preferred Access to a shared office computer Other business machines as required

Responsibilities

The AVP: University Affairs chairs standing and ad-hoc committees and leads policy development and amendments. They are also responsible for lobbying efforts and advising the Vice-President Education on provincial and federal advocacy strategies.