Association Facilities Director - Association Office at YMCA

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

125000.0

Posted On

15 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Construction Management, Project Oversight, Budget Management, Vendor Management, Safety Compliance, Mechanical Systems, Electrical Systems, Plumbing, Fire Sprinkler Systems, ADA Compliance, OSHA Regulations, Communication, Problem-Solving, Team Development, Technical Proficiency

Industry

Non-profit Organizations

Description

POSITION SUMMARY The Association Facilities Director provides strategic leadership and hands-on support to ensure all YMCA of Silicon Valley facilities are safe, functional, and compliant. This role oversees branch facility teams and is responsible for maintenance systems, capital improvement projects, contractor and vendor management, and safety compliance. The position demands strong construction knowledge, project oversight capability, budget management, and a proactive, solutions-oriented mindset. SALARY RANGE: $100,000 - $125,000/Year KEY RESPONSIBILITIES: Leadership & Oversight * Assists with the supervision of branch Facility Directors, Branch Tech's, and Association-level maintenance staff; directly supervises equipment staff * Establish standards for preventative maintenance, repair protocols, and emergency response. * Serve as subject matter expert for construction, project phasing, permitting, and contractor performance. * Models proactive support and strong cross-department communication with branch leaders. Maintenance & Operations * Oversee facility operations across all branches, including MEPS systems, pool systems, and fitness equipment. * Ensure timely resolution of maintenance tickets and vendor-initiated repairs using the electronic work order system. * Personally manage select capital and operational projects. Project & Vendor Management * Coordinate and oversee capital improvements, renovations, and infrastructure projects. * Read and interpret construction documents and technical specifications. * Review, analyze, and compare bids to ensure accuracy, scope alignment, and best value. * Review and negotiate vendor contracts; ensure adherence to scope, schedule, and budget. * Ensure permitting processes are managed in compliance with city and state regulations. Compliance & Risk * Conduct regular audits for safety, ADA, and code compliance. * Maintain documentation for regulatory inspections, licenses, and certifications. * Manage and respond to emergency repairs and safety incidents. Supervisor Support * Assist with developing annual facilities operating and capital budgets. * Assist with Track expenditures, identify cost-saving opportunities, and justify capital project proposals. * Other duties and responsibilities as needed. Qualifications QUALIFICATIONS * Minimum 5 plus years in facilities management or construction/project management roles. * Bachelor's degree preferred (Engineering, Construction Management, Facilities, or similar). * Demonstrated success managing capital projects and vendors in a multi-site environment. * Strong knowledge of mechanical, electrical (including low voltage systems), plumbing, fire sprinkler, and life safety systems. * Familiarity with ADA, OSHA, building codes, and permitting processes. * Proficiency in facilities work order software and Microsoft Office Suite. * Valid CA driver's license and ability to travel between branches. * Certified Pool Operator (CPO) or ability to obtain within 6 months. KEY COMPETENCIES * Strategic Leadership: Ability to translate organizational goals into operational plans. * Project Oversight: Skilled in managing contractors, timelines, and budgets. * Technical Proficiency: Adept in building systems and construction workflows. * Communication: Clear, concise communicator with strong interpersonal skills. * Problem-Solving: Proactive, hands-on leader who anticipates issues and implements solutions. * Team Development: Motivates and coaches a diverse team of direct reports and facility staff. ADDITIONAL NOTES * Must be able to lift 50 lbs., climb ladders, and respond to after-hours emergencies. * Position includes participation in on-call rotation and occasional weekend/evening work. * This position is critical to maintaining a safe, welcoming environment aligned with the YMCA's mission and values. YMCA COMPETENCIES (Team Leader): Mission Advancement: Models and teaches the Y's values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fundraising. Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support. Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress. Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Responsibilities

The Association Facilities Director oversees branch facility teams and ensures all YMCA of Silicon Valley facilities are safe, functional, and compliant. This role includes managing maintenance systems, capital improvement projects, contractor and vendor management, and safety compliance.