POSITION SUMMARY:

The Assistant Manager, Accounts Payable position will ensure the timely processing of complex invoices involving purchase orders, preapproved check requests and employee expense reports with attention to detail, reasonableness and appropriate authorization.
The Assistant Manager, Accounts Payable will be responsible for all department training initiatives and will assist the Manager and Director in
the interview, evaluation and hiring of new team members.
Responsibilities:

EDUCATION/TRAINING

• Associate’s degree in Business, Finance, Accounting or related field.

EXPERIENCE

• Three (3) years of experience supervisory experience.
• Five (5) years of Accounts Payable experience in high volume AP Department.
• Minimum of five (5) years of experience using AP/PO modules in Lawson, Oracle or SAP ERP System. Minimum of Two (2) years working in Healthcare Industry.

• Supervise the daily activities of the AP Specialist I and Specialist II positions answering questions and ensuring team members are working on assigned tasks.
• Review invoices routed to AP Review, correct errors and route out for approval.
• Develop distribution codes for the efficient processing of Non-PO invoices.
• Perform 10K invoice review and prepare month end estimate worksheet.
• Coordinate with vendors, managers and distribution to resolve issues related to CSC or Capital purchase orders.
• Oversee the Capital PO processing for the department, assist in the processing of information in Strata and Lawson as needed
• Work with vendors to promptly resolve credit holds.
• Upload pre-approved vendor invoices and journal entries using system templates.
• Train AP Specialist I and AP Specialist II in work-related tasks including the use of Smart Recon.
• Interview, evaluate and recommend new team members for hire.
• Ensure staff compliance with department and/or OH policies and procedures.
• Maintain all AP balance sheet accounts; prepare monthly account reconciliations.
• Coordinate the review and clean up of aged purchases orders included in the INR and RNI reports.
• Ensure the MA54 and MA540 process is completed each morning, ensuring issues are identified and resolved promptly.
• Special projects as assigned by the Director, Finance for the Accounts Payable department.
• Maintain reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintain compliance with all Orlando Health policies and procedures.