WHO WE ARE:

Streamline Integrated Technologies is an automated material handling systems integrator that specializes in streamlining material flow through the distribution and manufacturing operation. We are experts in application and implementation of various material handling equipment, warehouse control systems, conveyor systems and controls, horizontal carousels and controls, vertical lifts, robotics, and all facets of automated order selecting systems and end-of-line- automation.

JOB SUMMARY

We are seeking a highly organized and proactive Assistant Operations Manager to provide crucial support to the Operations manager by overseeing daily operations, managing staff, ensuring compliance with standards, and contributing to process improvements. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role requires strong communication skills, both written and verbal, as well as proficiency in various office software and tools. As the Assistant Operations Manager to the VP of Operations, you will play a critical role in enabling our operational leadership to stay focused, organized, and strategically aligned. This is a fast-paced and highly visible role that requires discretion, industry-savviness, and a deep understanding of startup business environments. This in-office position offers a unique opportunity for someone familiar or who wants to become familiar with business within multiple departments.

EXPERIENCE

• Proven administrative experience in an office environment is required; previous experience as an Project Manager or Operations Manager is preferred.
• Strong organizational skills with the ability to manage multiple priorities simultaneously while meeting deadlines.
• Proficiency in Microsoft Outlook Calendar for scheduling efficiently.
• Familiarity with DocuSign for document management is advantageous.
• Excellent typing skills with attention to detail for accurate data entry and documentation..

WORK ENVIRONMENT (POSITION / % OF TIME PER DAY OR FREQUENCY):

Walking / 10%
Standing / 10%
Sitting / 80%
Twisting, turning, and Squatting & Lifting up to 5lbs / 30%
Climbing Step Ladder, occasional
Lifting Up to 25 lbs.
Position is Full Time
Salary or Hourly is negotiable and based on experience
Benefits available (Health Insurance, Vision/ Dental Insurance, 401k)
Looking for long-term commitment
Open to college students near graduating
Job Type: Full-time
Pay: $48,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In perso

• Support Operations and Leadership roles in fast-paced environments.
• Anticipate needs of the VP and act proactively to support them in workflow situations.
• Support the VP’s presence at meetings and events by working with team.
• Track, Prioritize, and help execute key operations initiatives, internal, and external projects.
• Manage complex scheduling, travel arrangements, and calendar coordination across time zones.
• Handle sensitive communications, including internal and external stakeholder correspondence.
• Prepare executive-level materials: reports, dashboards, slide decks, meeting briefs.
• Create documents and forms.
• Occasionally Act as project liaison for cross-functional teams (sales, product, customer, success, service, controls, engineering, warehouse).
• Coordinate recurring meetings; keep detailed notes.
• Answer phone calls, take messages.
• Maintain organization across shared documents, SOPs, and internal tools.
• Assist with performance tracking, hiring coordination, and onboarding for all teams.
• Assist with service team in scheduling, sales, and tracking data.
• Assist other teams including but limited to: HR, Accounting, Office Management, Warehouse (Inventory), Service and Maintenance, Projects and Installations, Sales, Engineering.
• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and project coordination to ensure successful execution of company initiatives.
• Maintain office management tasks such as filing, data entry, and clerical duties to support daily operations.
• Handle phone etiquette with professionalism while managing multi-line phone systems and responding to inquiries.
• Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and data management.
• Manage bookkeeping tasks using QuickBooks and ensure accurate record-keeping of financial transactions.
• Serve as a personal assistant by prioritizing tasks effectively and maintaining confidentiality in all interactions.
• Support customer service efforts by addressing client needs promptly and courteously.