Athletics Administrative Assistant (part-time) at NOTRE DAME PREPARATORY SCHOOL

Hampton, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

27500.0

Posted On

26 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Organizational Skills, Interpersonal Skills, Customer Service, Microsoft Office, Microsoft Teams, SharePoint, OneDrive, CANVA, Communication Skills, Confidentiality, Policy Analysis, Ethical Standards, Community Engagement, Record Keeping, Event Coordination

Industry

Description

Job Details Job Location: Towson , MD Salary Range: $22500.00 - $27500.00 Salary/year Description The Administrative Assistant provides clerical, organizational, and communication support for the Athletic Director, Assistant Director, and the department. This position ensures the efficient operation of athletic programs, compliance with school and league regulations, and positive communication among coaches, students, parents, officials, and the community. Approximate schedule will be twenty (20) hours per week. This is a 12-month / year-round position. Essential Functions Serve as the primary administrative support for the Athletic Department. Maintain athletic department calendars, schedules, and facility reservations. Coordinate transportation requests and confirm arrangements for athletic events. Assist with preparation of eligibility reports, rosters, and compliance documents. Process purchase orders, invoices, and expense reimbursements for athletic programs. Maintain accurate records of athletic inventories, equipment, and uniforms. Answer phone calls, emails, and parent/community inquiries in a professional manner. Assist with communication of schedule changes, cancellations, and updates to stakeholders. Help coordinate recognition events, award ceremonies, and special projects. Perform other duties as assigned by the Athletic Director or school administration. Pro-rated annual salary is $22,500 to $27,500 based upon degrees and experience. NDP offers part-time benefit package including health insurance (medical, dental and vision), spending accounts (HCSA, HSA, FSA, DCSA), 403b Plan with employer contribution as well as pro-rated paid time off (sick, personal and vacation). All prospective employees must be able to adequately clear a background check. Interested candidates should apply online at: https://www.notredameprep.com/employment Qualifications High school diploma required. Associates or college degree preferred. At least three (3) years administrative experience, preferably in a school or athletic department setting. Customer service / customer relations experience preferred. Essential Skills, Knowledge, and Abilities General knowledge of office management techniques. Excellent organizational skills; strong interpersonal skills. Ability to prioritize and multi-task in a fast-paced environment. Ability to organize workflow and coordinate activities. Proficiency in Microsoft Office suite (Word, Excel, Powerpoint) and Microsoft TEAMS. Proficiency in SharePoint, OneDrive, other Microsoft 365 products, and CANVA preferred. Ability to demonstrate effective communication skills, both orally and in writing, with faculty, staff, students, and the general public. Ability to work with others while maintaining confidentiality. Ability to analyze and interpret policy and procedural questions. Models and fosters high ethical standards, integrity, and respect for colleagues, alumnae, parents, and students Eagerness to engage in all aspects of the NDP community while promoting the School’s mission, vision, and values. Notre Dame Preparatory School is dedicated to the ideals of transformative education. Inspired by the School Sisters of Notre Dame, the school’s founding order, NDP’s dedicated, creative, and extraordinary faculty present an outstanding educational experience, simultaneously rooted in the liberal arts and relevant to today’s society. Through hands-on projects, experiential learning, and foundational coursework, NDP students think critically, solve problems creatively, and communicate clearly. Outside of the classroom, co-curricular and extra-curricular experiences develop their confidence and leadership. The school’s spiritual and justice mission, rooted in the Gospel and inspired by the SSND charism of unity, anchors students as they seek to become loving, just, and wise young women ready to change the world for the better. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT Consistent with all applicable laws, Notre Dame Preparatory School will recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, national origin, veteran status, sexual orientation, or any other bases prohibited by law, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. All employment decisions shall be consistent with the principle of equal employment opportunity, and only valid job qualifications will be required.

Responsibilities

The Athletics Administrative Assistant provides clerical, organizational, and communication support for the Athletic Director and the department. This role ensures efficient operation of athletic programs and compliance with regulations.