Auckland Office Manager/Receptionist at Tompkins Wake

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Office Management, Event Coordination, Health & Safety, Administrative Support, Communication Skills, Organization, MS Office Proficiency, Team Player

Industry

Law Practice

Description

Role type: Permanent, Part-time (9am – 3pm, Monday to Friday) The Role We’re looking for an Office Manager/Receptionist to join our Auckland office and provide exceptional service to our clients and our team. This role is perfect for someone with a positive attitude, great communication skills, and an excellent ability to juggle priorities in a busy office environment. You’ll be the first point of contact for clients and visitors, while also supporting the office’s daily operations. From answering the phone to managing meeting rooms, maintaining office supplies, coordinating events, and supporting office staff with administrative tasks, this role offers a variety of responsibilities. Key Responsibilities Reception Duties: Provide professional and friendly reception services, answer calls, manage meeting rooms, and ensure clients feel welcome. Office Management: Oversee day-to-day office operations, ensuring smooth and efficient delivery of services. Event Coordination: Help organise and assist with client functions, marketing events, and staff social events. Supplier & Landlord Relations: Maintain relationships with key suppliers and landlords, manage office maintenance, and ensure contracts are in order. Health & Safety: Implement and manage health and safety protocols in the Auckland office. Administrative Support: Assist with administrative tasks for staff and partners, including assisting legal assistants as required. General Office Duties: Oversee office supplies and inventory, mail distribution, photocopying, and courier management. What You’ll Bring Professional Demeanour: A friendly, welcoming attitude with excellent customer service skills. Organisation & Attention to Detail: Strong organisational skills with the ability to manage multiple tasks at once. MS Office Proficiency: Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office systems. Experience: Previous office management or reception experience (professional services experience is an advantage but not essential). People Skills: Excellent communication skills and the ability to build positive relationships with staff, clients, and suppliers. Team Player: A collaborative attitude and a willingness to pitch in where needed to support the office. About Us At Tompkins Wake, we are a firm of highly skilled and dedicated professionals committed to delivering exceptional legal services to our clients. With offices in Hamilton, Auckland, Rotorua, and Tauranga, we have a national presence, working with a diverse range of clients from local businesses to global organisations. We’ve been recognised as New Zealand’s Employer of Choice and are proud to be a Rainbow Tick certified company. What We Offer At Tompkins Wake, we believe in supporting our staff to reach their full potential. We offer continuous development opportunities, a flexible and inclusive workplace, and a culture that celebrates success and promotes a healthy work-life balance. If you're ready to join a collaborative, supportive team and play a key role in our Auckland office, apply now and become part of the Tompkins Wake team!

Responsibilities

The Office Manager/Receptionist will provide exceptional service to clients and support daily office operations. Responsibilities include managing reception duties, overseeing office management, coordinating events, and maintaining supplier relations.