Audio Visual Project Manager

at  Kinly

Oversee all commercial facets of Audio-Visual projects, acting as the primary liaison for clients to guarantee the fulfilment of contractual obligations throughout the project’s lifecycle. Primarily, the Project Manager’s remit involves overseeing Integration category projects, encompassing global roll-outs, upgrades, and auditoria projects. The Project Manager is responsible for managing project budgets and schedules, fostering external collaboration with clients and internal coordination with Project & Supplementary teams. Duties include supervision of coordination aspects related to project engineering, rack build, installation, commissioning, programming, training, and support. Facilitate technical coordination at each project milestone and nurture a robust partnership with the designated Project Engineer. Sustain effective communication with internal business stakeholders and clients to ensure clarity and transparency, implementing regular reporting cadence throughout the project lifecycle.

SKILL SET REQUIREMENTS

• Ability to interface well with clients and co-workers and to lead subordinate staff effectively.
• Confident presenter and chair of meetings in person and on video calls – leading coordination of AV activities throughout the project life-cycle
• Confident presenter in a tender situation.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously, at varying levels of value and complexity.
• Well organised, with attention to detail and meticulous planning skills.
• Proficient in using Microsoft Windows, Excel, Word, MS Project, Outlook, Teams.
• Procore & ServiceNow experience desired but not essential (Training Given).
• Able to create and manage schedules, reports and budgets.
• Prince2/PMP qualification or equivalent desirable.
• Experience in related industry.
• Technical knowledge of AV industry.

• Ensure that projects are completed in a timely and efficient manner, to our clients’ satisfaction, and in compliance with all contract requirements.
• Take full responsibility of commercial and contractual obligations of multiple projects simultaneously.
• Prepare and manage project schedules and budgets, and provide updates on commercial performance and forecasting as required.
• Communicate project progress and status, both internally and with the client, through regular daily, weekly, and monthly project logs, reports, and updates.
• Manage project scheduling and staffing with in-house and sub-contracted labour.
• Oversee project site managers, Installers, Commissioning leads & Programmers, ensuring projects schedules are adhered to.
• Ensure that final documentation packages (i.e. O & M manuals, Record Information Packs, etc.) are prepared and contract close-out occurs in a timely manner, and transitioned to the customer as well as the Kinly Support desk.
• Coordinate invoicing and assist in collecting accounts receivable.
• Forecast invoicing and work effort throughout portfolio.
• Travel to project/customer sites will be required in this position, as projects demand.
• Perform other activities and assume further responsibilities as projects demand and/or as directed by the immediate manager.
• Coordinating functional meetings between all parties involved on a project
• Facilitating quality assurance requirements as/where necessary, utilising Kinly’s QA Manager
• Fully manage all elements of Logistical requirements across a portfolio of projects, ensuring a “Just-In-Time” delivery methodology is maintained.
• Liaise with and manage H&S auditing on site, as well as compiling accurate and detailed H&S documentation within Kinly’s RAMSapp tool
• Maintain a high standard of project delivery principles as set out within the Kinly PMO, delivering projects of significant and varying value and complexities