Auto-scheduling Implementation Administrator at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

0.0

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Attention To Detail, Critical Thinking, Problem Solving, Microsoft Office, PC Skills, Administrative Support, Stakeholder Management, Data Categorization, Process Documentation

Industry

Research Services

Description

__________ ACADEMIC DIVISION | TE WĀHAKA MATUA MĀTAURAKA STUDENT EXPERIENCE | WHEAKORAKA ĀKOKA • Flexible fixed-term opportunity • Great role for problem-solvers • Be part of a meaningful transformation About our team/Mō te tīma We are a team of highly skilled professional staff who are part of the Academic Division and are responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers. Our specific focus is on the student experience felt by our students here at the University of Otago. We work to provide accurate and timely information, assistance and advice across activities such as University admission; programme admission; scholarship administration; course advice, assessment, academic record maintenance, academic progression (including prizes and awards) and graduation. About the role/Te mahi If you’re a logical thinker who enjoys the satisfaction of working a puzzle until it all falls into place, we want to hear from you. The role of Auto-scheduling Implementation Administrator exists to support the Timetables team in a programme of work which is being undertaken to change the way it timetables classes, with an aim of reducing timetable clashes, improving the student experience, and making better use of resources. You will prepare, create and manage database records, make recommendations regarding categorisation of data, document relevant processes, and act as a key point of contact for both academic and professional staff, as well as other stakeholders. More detail on tasks and responsibilities can be found within the job description, but key tasks include: • Compile and review information provided by departments on their timetabling needs. • Create database records to prepare the timetabling system for auto-scheduling. • Work closely with academic, technical and professional staff to ensure effective implementation of the new system. • Make recommendations regarding configuration and categorisation of data, and provide feedback and information to optimise the implementation process. Your Skills and Experience/ Kā pūkeka me kā wheako We are looking for candidates who have: • Exposure to work in a busy administration environment. • Outstanding attention to detail and accuracy. • Good judgement, critical thinking skills and a passion for problem solving, • An ongoing commitment to exceptional service and positive outcomes for our students and staff. • Ability to work independently but also collaboratively within a team environment. • Strong Microsoft office and PC skills. Further Details/ Pūroko We have fixed-term roles available running through until 23 December 2026. Part-time and full-time roles are available – please state in your application whether you have a preference for part-time or full-time work. You must have the right to live and work in New Zealand to apply for these positions. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. For further information, please contact Jennifer Haugh, Auto-scheduling Implementation Manager, via the contact details below. Application/Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600779 will close on Wednesday, 27th May 2026. Additional Information Contact: Jennifer Haugh Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

The role involves supporting the Timetables team by preparing and managing database records to implement an auto-scheduling system. Key tasks include compiling departmental needs, documenting processes, and collaborating with academic and professional staff to optimize resource use.