Full job description

Job Title: Automobile & Heavy Equipment Spare Parts Store In-Charge

Department: Stores / Fleet / Maintenance

Industry: Transport, Fleet & Heavy Equipment

Job Purpose

The Spare Parts Store In-Charge is responsible for the overall management and control of automobile and heavy equipment spare parts, consumables, tools, and related materials. The position ensures the availability of required parts for preventive and corrective maintenance while maintaining accurate inventory records, proper storage, cost control, and timely issuance of materials.

Key Responsibilities

1. Spare Parts Store Management

* Manage the day-to-day operations of the automobile and heavy equipment spare parts store.

* Maintain proper organization, identification, labeling, and storage of all spare parts and materials.

* Ensure spare parts are stored safely and appropriately to prevent damage, deterioration, or loss.

* Maintain separate and systematic storage for fast-moving, slow-moving, critical, and obsolete items.

* Ensure proper housekeeping and safety standards within the store.

2. Inventory Control

* Maintain accurate stock records for all spare parts, consumables, lubricants, filters, tyres, batteries, tools, and workshop materials.

* Monitor minimum and maximum stock levels and initiate replenishment requests before critical shortages occur.

* Conduct regular physical stock counts and reconcile physical quantities with system records.

* Investigate and report any stock discrepancies, shortages, damages, or unauthorized issues.

* Identify slow-moving, non-moving, excess, and obsolete stock and report to management.

3. Spare Parts Issuance

* Issue spare parts and materials only against properly authorized requests, work orders, or material requisitions.

* Verify the required part number, description, quantity, equipment/vehicle number, and maintenance requirement before issuance.

* Maintain proper records of all issued and returned materials.

* Ensure unused or replaced serviceable parts are returned to the store with proper documentation where applicable.

4. Procurement & Replenishment

* Coordinate with the Procurement and Maintenance teams regarding spare parts requirements.

* Prepare material requisitions/purchase requests based on stock levels and maintenance requirements.

• * Verify received parts against purchase orders, delivery notes, part numbers, specifications, and quantities.