Job Title: Automotive Accounting Deal Poster
Location: 1313 36th St NE, Calgary, AB
Reports To: Controller
Job Type: Full-Time; Onsite
Compensation: $45,000 - $55000

POSITION SUMMARY

We are seeking a detail-oriented and highly organized Accounting Deal Poster to join our team at an OEM car dealership. In this role, you will be responsible for accurately posting all finalized vehicle sales deals into the dealership management system (DMS), assigning transactions to the correct general ledger (GL) accounts, and ensuring all schedules are clean and accurate. This position plays a key role in maintaining the integrity of financial data and supporting the payroll team by verifying commissionable gross figures on all processed deals.

QUALIFICATIONS

• Previous experience in automotive dealership accounting or deal posting is strongly preferred.
• Strong understanding of general accounting principles and GL posting practices.
• Familiarity with DMS platforms such as CDK, Reynolds & Reynolds, or Dealertrack.
• High attention to detail, strong organizational skills, and a problem-solving mindset.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Effective communication and teamwork skills.
• Discretion and professionalism when handling sensitive financial and payroll data.

PREFERRED QUALIFICATIONS

• Associate’s degree or higher in Accounting, Finance, or a related field.
• Working knowledge of OEM incentive and rebate reconciliation processes.
• Experience with automotive accounting processes and sales commission tracking is considered a plus.

• Accurately post all finalized new and used vehicle sales deals into the DMS (e.g., CDK, Reynolds & Reynolds, Dealertrack), ensuring proper mapping to the correct GL accounts.
• Reconcile and clean accounting schedules related to deals, identifying and correcting posting errors in a timely manner.
• Verify all required deal documentation including sales contracts, lender funding details, payoffs, and trade-ins before posting.
• Confirm commissionable gross amounts on completed deals and submit verified data to payroll for processing sales commissions.
• Ensure compliance with accounting department policy requirements.
• Communicate proactively with sales managers, F&I managers, and inventory clerks to resolve any deal discrepancies.
• Track unfunded deals and coordinate resolution with internal department heads.
• Maintain and update internal deal logs, reporting schedules, and reconciling GL accounts as required.
• Support month-end closing processes and assist in audit preparations by providing accurate and organized documentation.