Automotive Office Manager at VA SCT LLC

Humble, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

6000.0

Posted On

07 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Automotive Accounting, Office Management, Leadership, Organizational Skills, Attention to Detail, Communication Skills, Team Management, Fast-Paced Environment, Reynolds & Reynolds

Industry

Retail Motor Vehicles

Description

Description Space City Toyota – A Vaughan Automotive Group Dealership Houston, TX Pay: Based on experience ($5,000 - $6,000/month) Vaughan Automotive Group is one of Texas’s fastest-growing automotive groups, built on a foundation of people, performance, and community. Our dealerships are known for combining high-volume success with a high-touch, people-first culture — where integrity, teamwork, and accountability drive every decision. Since joining the Vaughan Automotive family in June 2024, Space City Toyota has been on an incredible growth trajectory — expanding sales volume, increasing service capacity, and continuing to invest in our people and our processes. What was once a 79-unit-per-month dealership now consistently exceeds 400 units a month — and we’re just getting started. About the Role We’re seeking an experienced Office Manager to lead the business office at Space City Toyota. This position plays a crucial role in maintaining the financial health and daily operational excellence of the dealership. You’ll partner closely with the Controller and department managers to ensure accuracy in billing, deal processing, reconciliations, and reporting. This is a key leadership position within the dealership. The bridge between our high-performance sales operation and the financial foundation that keeps everything running smoothly. The right person thrives in a fast-paced environment, values precision, and can lead a small team with both accountability and care. Key Responsibilities Oversee and support daily operations of the Business Office Print daily bank and distribute reports Send daily deal count to the Controller Clear all entries and reconcile bank accounts Post body shop EFTs and maintain payment accuracy Pull and review daily In Transit reports Verify deals or provide backup billing as needed Send out COS adjustments in coordination with accounting Code and process wholesale payments Maintain clean and accurate schedules for all accounts Support and lead asset meetings, ensuring alignment across departments Manage and mentor office employees to meet deadlines and uphold company standards Qualifications Minimum 3 years of automotive accounting or office management experience (controller experience a plus) Reynolds & Reynolds experience strongly preferred Strong organizational skills with high attention to detail and accuracy Proven ability to lead, train, and motivate office team members Excellent communication skills, both verbal and written Comfortable managing multiple priorities in a fast-paced environment Must be able to work the first Saturday of each month Why Join Space City Toyota Be part of one of Houston’s fastest-growing dealerships within an award-winning automotive group Collaborative, high-performing culture where every department works as one team Opportunities for advancement within Vaughan Automotive Group’s growing network Competitive pay, full benefits, and ongoing leadership development

Responsibilities

Oversee and support daily operations of the Business Office while ensuring financial health and operational excellence. Lead a small team and collaborate with department managers to maintain accuracy in billing and reporting.