Auxiliary Program Administrative Assistant at NEW CANAAN COUNTRY SCHOOL

New Canaan, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

62000.0

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Client Bookings, Logistics, Inquiry Review, Schedule Oversight, Calendar Maintenance, Space Reservation, Permit Management, Registration Systems, Communication Drafting, Inventory Ordering, Excel Proficiency, GSuite Proficiency, Database Management, Customer Service, Detail Orientation

Industry

Education Administration Programs

Description

Description The Auxiliary Program Administrative Assistant is a full time position and is responsible for supporting the daily operations of all Auxiliary Programming; Before & After School Programs, Summer Camps, and Facility Rentals. This position reports to the Director of Auxiliary Programs. This role will be on campus Monday through Friday and the hours are 9:00 a.m. to 5:00 p.m. and there may be some need for flexibility. Compensation: $60,000-$62,000 per year Responsibilities: Oversee auxiliary program and facility rental vendor and client bookings and logistics Review and screen auxiliary program vendor and facility rental inquiries Oversee staff coverage schedules Maintain departmental calendars Reserve and coordinate program space Manage and update all program and rental permits and licenses Post and update informational materials for all auxiliary programming including summer camps Manage online registration systems for auxiliary programs including summer camps Draft program communications Manage logistical communications with families and employees Order inventory and maintain program supplies Benefits: We offer a competitive benefits package that includes: 403(b) with school match Medical Vision HSA & FSA Life Insurance Paid Holidays Paid Winter, Spring and Summer Break Tuition Remission Professional Development Daily Lunch Gym Access Requirements Bachelor’s degree from an accredited college or university Has a passion and ability to connect with students at the preschool/elementary/middle school age level (3-15 years old) Excellent interpersonal skills Strong communication skills verbally and in writing Proficiency in Excel and GSuite Proficiency with database management systems. Knowledge of CampBrain, SchoolPass, Blackbaud, Square, and Smartwaiver is a plus. Competencies: Finds joy in working with preschool to 15-year-old students Is a visible, present leader Is collaborative, friendly and approachable Strong customer service skills Ability to manage and prioritize multiple tasks Is organized and attentive to details Demonstrates a commitment to professional growth Demonstrates cultural competency Is facile with digital technologies for organization and communication Works cooperatively as a team member Physical Requirements: Ability to stand, sit, walk, bend, squat, kneel, climb, reach, and perform repetitive hand and body movements Ability to lift students as required and maintain stamina to stand for extended periods Capacity to respond effectively in emergency situations New Canaan Country School is an equal opportunity employer and is committed to building an inclusive community grounded in respect and dignity for all. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. We seek candidates who will contribute to and support a diverse, equitable, and inclusive learning and working environment and who are committed to the mission and values of New Canaan Country School.

Responsibilities

This role supports the daily operations of all Auxiliary Programming, including Before & After School Programs, Summer Camps, and Facility Rentals, reporting to the Director of Auxiliary Programs. Key duties involve overseeing vendor and client bookings, managing staff coverage schedules, maintaining calendars, and handling logistical communications.