Back Office Assistant (m/f/d)

at  CeMM

Join the best of the academic, corporate, and start-up world, and support AITHYRA, the Research Institute for Biomedical Artificial Intelligence in Vienna.
In close partnership with CeMM, the Research Center for Molecular Medicine, both institutes under the umbrella of the Austrian Academy of Sciences (OeAW), and the administrative leadership of Anita Ender, you will actively contribute to the strategic goals of the research institutes to enable and empower scientists.
We are building the best place in Europe for outstanding AI researchers to work on revolutionary biological problems. And we want to be the best employer, fostering an inclusive and diverse culture.
AITHYRA, the place where magic happens!
www.oeaw.ac.at/aithyra/
AITHYRA’s mission is to transform the way life sciences are conducted using AI to drive the biological revolution in the next decade, with the ultimate goal of improving human health.
CeMM, Science is our Medicine!
www.cemm.at
CeMM discovers and develops technologies for the exploration of human biology with the aim of fighting disease at its roots. CeMM is a member of EU-LIFE, the alliance of leading research centers in life sciences and has received the HR Excellence in Research Award (HRS4R) from the European Commission.
We are currently looking for
Back Office Assistant (m/f/d)
for AITHYRA, fulltime, 40 hours per week
As a part of the Back Office team, you will assist our scientific community with travel arrangements, hotel bookings and general administration tasks. You will initially be based at CeMM in the 9th district and will move to a new workplace in AITHYRA in the 3rd district later this year. Both locations are based in Vienna, Austria.

Your role

• Support speakers, guests, applicants and CeMM employees with travel arrangements.
• Support CeMM employees with conference registrations
• Prepare meeting rooms for external visits, interviews and thesis committee meetings
• Support in event organization
• General administrative support

Your profile

• Completed vocational education or university degree, ideally in business administration
• 2-3 years of experience as an assistant, event management or administration
• Excellent English and German language skills
• Organizational skills and ability to work under pressure
• Good knowledge of MS Office
• Hands-on mentality
• Service orientation and proactivity

We offer

• Work in an experienced, interdisciplinary and international team in two of Europe’s leading research institutes. You will be required to relocate if you are based elsewhere and will receive a relocation allowance to support you.
• A wide range of social, cultural and sports activities organized by the Institute.
• Excellent benefits including insurance coverage, health services (in-house doctor, psychologist, …), subsidized company cafeteria.
• Minimum gross monthly salary of EUR 2,700.00, paid 14 times a year.
• The normal working week is 40 hours. Core working time is the working time during which the employee must be present at the workplace. Monday to Thursday from 09:00 to 15:00 and Friday from 09:00 to 13:00. A maximum of 1 home office day per calendar week may be used.

Application details
Please apply online: https://cemm.onlyfy.jobs/job/nqh835u4 with a cover letter explaining your strengths and qualifications in relation to the open position at CeMM, your CV and the contact details of 2 referees.
Application Deadline: February 22nd

• Support speakers, guests, applicants and CeMM employees with travel arrangements.
• Support CeMM employees with conference registrations
• Prepare meeting rooms for external visits, interviews and thesis committee meetings
• Support in event organization
• General administrative suppor