BACKOFFICE ASSISTANT

Location: Amsterdam
For a client of ours, G-Rollz, we are looking for a Back Office Assistant to support their growing
bold lifestyle brand built around high-quality smoking accessories, design-led merchandise, and
collaborations with global icons like Banksy, Hello Kitty, and the Narcos TV series. They supply
retailers and distributors across Europe and beyond, blending creativity with a strong
operational foundation.
The fast-paced team works out of our Amsterdam HQ, driving brand growth across multiple
markets. This role is your chance to be at the heart of the company’s operations—ensuring
smooth workflows, supporting key departments, and helping the business run efficiently behind
the scenes.

SKILLS & QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Finance, or related field.
• At least 3 years of experience in back-office, project coordination, or management

assistance roles.

• Strong organizational and time-management skills with the ability to handle multiple

tasks.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Trustworthy, punctual, and adaptable.

RESPONSIBILITIES:

• Assist in planning, tracking, and monitoring ongoing projects to ensure timely delivery.
• Maintain project documentation, timelines, and progress reports.
• Coordinate between departments for smooth execution of project tasks.
• Provide direct administrative and operational support to the CEO, Directors, and

Managers.

• Assist in scheduling meetings, preparing agendas, and recording meeting minutes.
• Ensure timely follow-ups on management directives and deadlines.
• Handle correspondence, file management, and office documentation (digital &

physical).

• Maintain organized records of contracts, approvals, and company communications.
• Manage office supplies, petty cash records, and basic inventory tracking.
• Assist in preparing expense reports, petty cash statements, and basic finance

documentation.

• Coordinate with the finance department for invoice tracking and vendor payments.
• Maintain records of financial approvals and expense reimbursements.

assistance roles.

• Strong organizational and time-management skills with the ability to handle multipl

tasks.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills in English.
• Trustworthy, punctual, and adaptable