OVERVIEW

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to both staff and clients. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving. As an Administrative Coordinator, you will be responsible for managing various office tasks, supporting customer interactions, and maintaining efficient office operations.

EXPERIENCE

• Proven experience in an administrative role or similar capacity is preferred.
• Familiarity with QuickBooks for bookkeeping tasks is a plus.
• Previous front desk or receptionist experience is highly desirable.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
• Strong computer skills with proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets).
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Demonstrated time management abilities to prioritize responsibilities in a fast-paced environment.
• Experience in customer service or support roles is essential for this position.
• Knowledge of dental or medical receptionist duties can be advantageous but is not required. Join our team as an Administrative Coordinator where your skills will contribute significantly to our operational success while providing you with opportunities for professional growth.
  Job Type: Part-time

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to manage incoming calls with professionalism and courtesy.
• Provide customer service support by addressing client needs and resolving issues promptly.
• Maintain organized filing systems for documents and records, ensuring easy access to information.
• Perform data entry tasks accurately and efficiently using various software applications.
• Assist in calendar management, scheduling appointments, and coordinating meetings for staff members.
• Handle bookkeeping tasks, including invoicing and tracking expenses using QuickBooks.
• Utilize Microsoft Office Suite and Google Workspace for document creation, data analysis, and communication.
• Proofread documents for accuracy and clarity before distribution.
• Support administrative functions such as clerical duties, office management, and customer support.