Band 3 Higher Clerical Officer

at  Kennedy Recruitment

Do you have experience in administrative roles? Are you proud of your attention to detail and work ethic? In this role, you will provide efficient and effective administrative support to the team. Read on to find out more about this exciting opportunity.

• Provide Reception duties for the Service to include direct interface with Service Users.
• Provide a full administrative support service to the team and other professionals/departments.
• Arrange diary dates, venues, travel arrangement and hospitality. This may also include minute taking when required.
• Contribute to the organisation of the office carrying out routine administrative duties which may include the development and maintenance of an efficient filing system, a brought forward system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings.
• Deal with incoming mail and direct correspondence to the Team or as appropriate deal with routine items which may include the writing and drafting of routine letters for signature.
• Facilitate communication by liaising with relevant staff, departments, hospitals, the general public and external agencies.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and statistical reports produced within the department.
• Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.