Bar Coordinator (Part-Time) at Zach Theater

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

25.0

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bar Management, Inventory Management, Customer Service, Budgeting, Cocktail Service, Event Coordination, Sales Reporting, Team Collaboration, Cost Control, Analytical Skills, TABC Certification, Food Safety, Organization, Planning, Relationship Building, Multitasking

Industry

Performing Arts

Description

Description At Zach, we believe in the power of light—to illuminate new ideas, spark imagination, and bring people together. As Austin’s leading professional producing theater, we create vibrant, intimate theater experiences that engage, inspire, and connect our community. The Bar Coordinator is responsible for coordinating the theatre company’s bar operations, including but not limited to the financial performance, product production, inventory, personnel, sales, and guest relations as they pertain to the bars. This position will work closely with the Senior Manager of Hospitality to update bar operations and cocktail offerings, as well as the Marketing, Development, Education, Rentals, and Patron Services teams to maximize potential revenue from those areas, as well as with Finance to achieve budgetary goals set by the Board of Trustees. This is a part-time, seasonal position working approximately 20-30 hours per week. Experience with conducting inventory and adhering to budgeting is required. We're looking for a creative candidate passionate about delivering exceptional hospitality for our patrons with a background in high-volume craft cocktail service. ESSENTIAL FUNCTIONS: Oversees daily operations of all revenue centers and provides necessary tools for the efficient running of each center which may includes: Creating and updating a rotation of drink and food specialty items Creating and maintaining an atmosphere in the various lounges that attracts the desired clientele, encourages sales, and generates enthusiasm Working collaboratively with the entire theatre staff, providing and tracking beverage orders for special events, meetings, and the like Regularly updating the TOAST system to ensure correct input and availability of product Routinely checking inventory and to ensure adequacy Provides detailed reports about sales and labor to maintain appropriate staffing levels for the operations of the facilities Supports Manager of Patron Services and Lead Bartenders on inventory management, orders, and product mix Collaborates with Manager of Patron Services on concessions sales and staffing budgets, tracking progress, and if necessary modify practices to foster growth Approves time records and gratuities reports to the payroll department Communicates health and/or safety concerns/violations immediately to the appropriate channels Fosters positive relationships with patrons to ensure repeat business; responds to patron complaints and takes prompt and appropriate action to ensure customer satisfaction is maintained Provides input on operational input by providing recommendations and facilitating execution with the bar staff and any third party consultants Submits all financial and payroll reports to appropriate parties on a nightly, weekly, and monthly basis Ensures all deliveries are checked in correctly and that all relevant delivery invoices are correct Schedules bar staffing needs and ensures coverage for shows, rental events, and other events as needed in alignment with approved budgets Attends all informational FOH and staff meetings Works flexible schedule, regularly working evenings and weekends to oversee bar and hospitality functions Conducts monthly and year end inventory tallies and reporting Other duties as assigned Requirements EDUCATION AND EXPERIENCE: High School Diploma or equivalent. Bachelor’s degree preferred or a combination of education and experience that yields the required knowledge, skills and abilities Three years of experience as a manager in the food and beverage service industry Experience with TOAST or equivalent Point of Sale systems Experience with MS Office and Google Workspace KNOWLEDGE, SKILLS, AND ABILITIES: Demonstrated knowledge of restaurant, bar management and events coordination Working knowledge of back office systems and reporting Maintain current TABC Certification and proficiency in TABC and Food Safety rules and regulations Demonstrated skills in organization, coordination and planning Excels in driving profitable growth Comfortable in building relationships with customers, vendors, and associates Effective in maintaining strong cost controls and quality standards Demonstrated analytical skills in creating and driving reports based on percentages, cost controls, and inventory management Confident in attracting, hiring, supervising and developing direct reports Thrives when working collaboratively with others Ability to achieve and maintain required industry and company standards Ability to handle up to $1 million in sales annually Ability to assess all aspects of the business in multiple revenue centers throughout the campus Ability to multitask, be detailed oriented, and thrive in a fast-paced environment Ability to perform all work with a direct reflection of the vision, mission, and values of Zach Theater PHYSICAL DEMANDS AND WORK ENVIRONMENT: This is a campus-based, on-site role. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions upon discussion with HR. Ability to lift, push, pull or otherwise maneuver up to 50 lbs repeatedly, either alone or with assistance Must have reliable transportation and the ability to work with a flexible schedule, including nights, weekends and holidays as scheduled, and on-call for emergencies The noise level in this work environment is typically moderate and can be high ORGANIZATIONAL RELATIONSHIPS: Reports to: Senior Manager of Hospitality & Patron Experience Supports: Patron Services (Temporary Part-Time Bar Staff and contract employees) and independent contractors Peer collaboration/communicates with: Marketing, Development, Education, Rentals, Patron Services, and Finance PAY: Beginning pay starting between $24-$25/hour commensurate with experience and qualifications. New hires are typically brought into the organization between the minimum and midpoint of the salary range posted depending upon qualifications, years of experience in a similar role, internal equity, and the budgeted amount for the role. All offers of employment are conditional pending the successful completion of background and reference checks. Zach Theater is committed to ensuring an equitable and inclusive workforce and we strive for a team that reflects Austin’s diverse culture. All applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, sex or age.

Responsibilities

The Bar Coordinator oversees the theatre company’s bar operations, focusing on financial performance, inventory, and guest relations. This role collaborates with various teams to maximize revenue and ensure exceptional hospitality for patrons.