Position Overview:
GEICO is seeking a Benefits Analyst II – Invoicing Specialist to join our People Group. This role will be responsible for reviewing and coordinating approvals for invoices related to Geico’s Health and Wellness (H&W) vendor partners and contracts. This role requires a keen eye for detail, strong analytical skills, and a thorough understanding of contracts, invoicing and billing procedures. In addition, you will assist the team and peer groups with special projects to support company-wide strategic initiatives.
Job Responsibilities:

Invoicing Process and Payment Management (Day-to-day functions)

• Review and verify invoices for accuracy, completeness, and compliance with contract terms.
• Process invoices accurately and efficiently ensuring all billed items are supported by appropriate documentation and approvals.
• Collaborate with managers other team members to process invoices and billing in a timely manner
• Reconcile vendor statements and promptly address inquiries regarding payments, outstanding balances, and discrepancies. Communicate with vendor contacts as necessary.
• Maintain accurate records of all reviewed invoices and related documentation.
• Assist in the preparation of reports and summaries for management review.
• Collaborate with the finance and accounting teams to ensure timely processing of payments.
• Review supplier data change requests to ensure accuracy and completeness of documentation
• Assist with month-end and year-end closing processes.
• Other duties as assigned

Vendor & Compliance Management (Day-to-day functions)

• Maintain accurate vendor records, including tax information and banking details, ensuring compliance with internal and external contract processes.
• Work closely with procurement, accounting and treasury teams to resolve vendor concerns and invoice discrepancies
• Ensure compliance with financial regulations, internal controls, and company policies.
• Assist in internal and external audits by providing accurate AP records and documentation.

Automated Accounts Payable Functions (Process improvement functions)

• Document Management: Implement and maintain an electronic document storage system for secure and efficient retrieval of AP records. Develop and implement automation solutions to streamline invoice processing and payment workflows.
• Digital Approval Workflow: Manage automated invoice approval workflows, ensuring invoices are routed to the correct approvers based on predefined rules to accelerate processing.
• Monthly Reconciliation Report: Prepare a comprehensive and accurate monthly invoicing reconciliation report for team use, achieving 100% accuracy and delivering it within the first week of each month.
• Timely Invoicing: Process monthly invoices for assigned accounts with precision, reconciling campaign statistics and adhering to client-specific instructions.

Minimum Requirements:

• Experience: Minimum of 4 years of experience in invoice review and processing. Demonstrated experience in financial analysis, financial management, and financial reporting support at a large employer. Strong understanding of contracts, billing procedures, and compliance requirements. Experience with benefits administration, benefits strategy and benefits design is a plus.
• Education: Graduation from an accredited college or university with a Bachelor’s Degree in Accounting, Finance, Business Administration, Management, or a related field.
• Skills: Strong analytical skills to manage large data volumes, understand and produce trends with commentary. Advanced skill in Microsoft Office Suite (Excel, PowerPoint, etc.). Excellent communication skills and ability to articulate complex issues concisely, ability to multi-tasking and prioritizing. Strong track record of meeting challenging deadlines, ability to work independently and as part of a team.

Please refer the Job description for details