BENEFITS ASSISTANT

at  UCPath Center University of California

Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

POSITION SUMMARY

The Benefits Assistant will work within UCPath, reporting directly to the Production Supervisor, Benefits. Initially, the Benefits Assistant is responsible for supporting the implementation of UCPath. Key activities may include supporting the development of training materials, documentation of processes and procedures, systems testing, and others. The Benefits Assistant will be responsible for providing assistance to the extended HR team with respect to health and welfare benefits inquiries and issues. This entails the implementation and operation of benefits administrative practices and procedures for complying with federal and state legislation. The Benefits Assistant is also responsible for the analysis/testing, implementation and administration of new/revised organizational benefit programs and policies, including the technical component of these processes.

EXPERIENCE

Required Qualifications

• Min 2 years relevant benefits and leave administration experience or an equivalent combination of education and experience.

SKILLS AND ABILITIES

Required Qualifications

• Knowledge, skills and abilities needed to analyze and determine how the benefit plans are developed and administered in the most efficient manner. Ability to provide high quality work utilizing strong and effective communication (written and verbal), time management, and collaboration skills. Strong organizational and time management skills. Excellent people skills, with ability to effectively interact, collaborate in a team environment, and influence across all levels of an organization. Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities.Ability to accomplish assigned projects without compromising the integrity of the UCPath and/or University of California policies and procedures. Ability to appropriately handle confidential matters and material. Highly self-motivated and directed.Strong computer skills, with intermediate skills with Microsoft Office Suite (particularly Word, Excel and PowerPoint) and experience working with databases.

Preferred Qualifications

• Experience with shared service center practices and technologies. Experience and proficiency in the PeopleSoft 9.2 HCM, Benefits Administration, and Absence Management modules. Knowledge of UC personnel policies and procedures.

EDUCATION

Required Qualifications
Minimum of High School Diploma or equivalent.
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

• 70% BENEFITS ADMINISTRATION Assists in the implementation and operation of benefits administrative practices and procedures for complying with federal and state legislation. Provides assistance to the extended HR team with respect to benefit, and leave inquiries and issues. Assists in the outgoing case management and employee, location and vendor communication related to audit transactions and eligibility discrepancies. Under supervision, processes benefits enrollments, audit reports, updates, and changes to employee benefit records and billing accounts. Assists in the daily process and evaluation of eligibility, batch processing, and benefit premium reconciliation. Assists in the system maintenance for daily transactions and batch results. Learns benefits for employees on leave of absence and workers’ compensation. Participates in the roll-out of benefits administrative practices. Under supervision, assists on daily interactions with external vendors and internal resources to establish and improve relationships. Learns the data audits of benefit programs to ensure appropriate deductions and to identify systemic issues.
• 20% BENEFITS DATA MAINTENANCE Assists in data integrity and system maintenance with respect to benefit administration. Assists in providing oversight for the maintenance and updating of all benefit programs on the UCPath system. Assists in providing oversight for the ongoing operation of Benefits Administration on PeopleSoft. Learns the administration, analysis/testing and implementation of new/revised organizational benefit programs and policies, including the technical component of these processes. Works with associates and IT to set up queries and jobs, based on defined parameters and specifications related to benefits processes.
• 10% OTHER Participates, as required, in other department projects. Performs other related duties as required.