Benefits Specialist at Episcopal SeniorLife Communities

Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

25.0

Posted On

27 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Communication, Customer Service, Organizational Skills, Attention to Detail, Problem-Solving, Microsoft Office, HRIS Systems, Benefit Administration, Compliance, Payroll Regulations, Critical Thinking, Networking, Teamwork, Time Management, Confidentiality

Industry

Hospitals and Health Care

Description

Description Episcopal SeniorLife Communities Mission: We provide high quality services from skilled nursing and restorative care to housing, assisted living and community-based wellness programs. We are committed to meeting each individual’s needs, in a culturally competent manner, supporting family and loved ones through transitions, and fulfilling our pledge… Life. Inspired Every Day. Full-Time Days Monday - Friday Starting Pay Rate: $25.00/hr Episcopal SeniorLife Communities is dedicated to its staff, and we show it by providing incredible benefits! Winner of the 2024 & 2025 Best-in-Class Employer award, ESLC was recognized for its comprehensive approach to benefits, compensation, and employee experience. Your Health & Well-being: We take care of you. We offer 100% employer-paid medical insurance for High-Deductible Health Plan (HDHP) for single-subscribers. We also offer Health Saving Accounts (HSA) with Weekly Employer Contributions. Alternatively, we also offer Flexible Spending Accounts (FSA). Additionally, staff are eligible for dental insurance with orthodontist coverage. 401(K) with Company Match: 100% company match on the first 3% of your contributions. Competitive Pay Rates: We offer competitive rates that reflect your skills and experience. ESLC processes payroll on a weekly basis. Tuition Assistance: Our tuition assistance program provides financial support for courses and degrees that will help you grow professionally with us. ETO (Earned Time Off): Generous ETO plan that accrues on a weekly basis for use after 90 days of employment. Paid Holidays: ESLC has six designated holidays and one floating holiday. Additionally, ESLC offers voluntary benefits and insurances such as Short-Term Disability, Vision, Employee Assistance Program, and On-Site Workforce Success Coaches. The Benefits Specialist position is within the Human Resources team of Episcopal SeniorLife Communities under the direction of the HR Department Manager and Vice President of Human Resources and focuses on providing access to and resolving problems for benefits products that internal employees receive. A proficient understanding of concepts such as employment laws, relevant benefit programs and products, and human resources is helpful for success in this position. ESSENTIAL JOB FUNCTIONS Responsible for the administration of all agency benefits programs, including, but not limited to, 401(k), health, dental, life, H.S.A, F.S.A, EZAccessMD, vision, Legal/ID Shield, life insurances, voluntary insurances, and tuition reimbursement. Recommends benefit programs to management by studying employee requirements, trends, and developments in benefits offered by other organizations. Develops, coordinates, and delivers benefit presentations for monthly new employee orientation and informal presentations throughout the year including but not exclusive of annual open enrollment. Partners with Benefit Broker and other benefit vedors/providers regularly identify cost effective benefit strategies that meet employee needs. Manages annual Open Enrollment process by establishing annual timeline, sets up OE benefit information meetings, employee communications, sets up educational meetings as needed throughout the year, etc. Serves as the dedicated Benefit resource to all staff, responding promptly and courteously to information requests and concerns. Assists new and all employees with the benefit enrollment process, qualifying event changes/updates and other significant changes impacting employee benefits. Set up and maintain benefits enrollment in HRIS. Set up Health Savings Accounts for new hires. Audits, monitors, and ensures benefit compliance, utilization information and communicates any changes in current benefit plans to existing employees. Builds and runs reports out of Paylocity to manage and monitor enrollments, deductions, and employee changes. Supervises and monitors HRIS changes affective employee benefit eligibility enrollment and ACA measurements. Audits, analyzes to ensure monthly ACA compliance. Run other benefit related reports as needed including any monthly reports. Assists with ESLC recognition programs as needed. Administer and assist employees with Employee Relief Fund. Assists with new employee orientation preparations as needed. Benefit Administration duties: Maintains and processes all Paylocity Employee Action Forms (EAF) and position control forms, status changes and terminations. Monthly audit employee new hire folders for accurate completion in accordance with governing DOH regulations. Oversees COBRA invoicing and payment coordination between payroll and our COBRA administrator. Serves as a resource to employees for COBRA questions as needed. Leads company compliance with government reporting and notification inducing EEOC, ERISA, ACA, and Medicare (monthly, quarterly, and annually). Reconciles monthly benefit bills including but limited to, health insurance, accidental death and dismemberment and life insurance bills. Reviews billings for accuracy, codes, and advances for payment. Resolves discrepancies with carriers, payroll, and the company. Responsible for processing unemployment claims according to the organization’s guidelines. Provide backup support and assistance with 401k transactions such as employee contributions changes, distributions from the plan account as needed. Monitors premium transmissions to H.S.A bank and manages discrepancies. Identifies any legal requirements and government regulations affective benefits. Ensure that all policies, procedures, and reporting are complying. Working Knowledge of payroll regulations and how benefits deduction and earnings interact with payroll. Assists in obtaining and evaluating benefit contract proposals. Communicate benefit enrollment and premiums collection with employees on Medical leave. Manage all voluntary benefits administration and tuition reimbursement program. All other duties as assigned. Requirements QUALIFICATIONS: Excellent interpersonal communication and customer service skills. Ability to communicate both verbally and in writing. Must have excellent computer skills (Excel, Microsoft Office, Human Resources software programs). Ability to interact courteously and tactfully. Good organizational skills and ability to handle confidential information. EDUCATION: Bachelor’s degree in Business / Human Resources preferred or equivalent amount of education and experience. EXPERIENCE: Minimum of three years’ experience in benefit administration. Healthcare experience preferred. Fluency with ATS’s and HRIS systems required. Must be proficient with Microsoft Office (Word, Excel, PowerPoint). Expertise with all social media platforms. OTHER: Strong attention to detail, time management, and organizational skills. Good critical thinking and problem-solving skills. Must be comfortable with social/in-person and electronic networking and building effective recruiting partnerships / relationships. Excellent written and verbal communication skills. Works well as a team member and independently. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing duties of this job requires prolonged sitting, occasional walking and standing. Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk, and hear is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus. Episcopal Seniorlife Communities is an equal opportunity employer.

Responsibilities

The Benefits Specialist is responsible for administering all agency benefits programs and managing the annual Open Enrollment process. They serve as the primary resource for employees regarding benefits and ensure compliance with relevant regulations.