EDUCATION & EXPERIENCE

· 2+ years’ experience in purchasing, business or related field - preferably with a global company
· Required Bachelor’s or Associates Degree in Business, Accounting, or related field

OTHER QUALIFICATIONS

· Must speak both English and French fluently (Spanish is a plus)
· Must have excellent interpersonal skills with the ability to effectively communicate and interact with employees, vendors, and suppliers
· Excellent verbal/written communication skills with the ability to listen and understand others point of view and ask clarifying questions when necessary
· High attention to detail and accuracy with the ability to multi-task and prioritize
· Demonstrate the ability to cope with fast-paced environment and constant distractions.
· Strong negotiation skills with the ability to convey proposals in a simplified manner
· Proficient in Microsoft Word, Excel, Outlook, SharePoint
· Critical thinking for the purpose of trouble shooting and problem-solving issues independently
· Ability to prioritize departmental activities, set effective (SMART) goals and objectives in line with overall corporate strategy.

· Serve as primary contact and account manager for purchasing and supply chain needs for a set group of overseas affiliates (primarily French speaking)
· Process RFQ’s, approved Proforma Invoices and Purchase Order’s for overseas affiliates
· Prepare final invoices for customers
· Maintain online status of pending purchases (PO status reports) and shipping status reports
· Follow up on outstanding quotes daily
· Perform contract and price negotiations according to Seaboard guidelines
· Obtain freight (air and ocean) quotes and arrange deliveries
· Arrange sailings for shipment
· Perform necessary shipping documentation required for customs clearance at destination
· Assist with courier shipments (receiving, shipping and payments)
· Perform internet research for new project requests when necessary
· Assist with emergency orders and maintain urgent order status when necessary
· Assist with following up with vendors on overdue orders and missing invoices
· Reconcile and process payments of vendor invoices.
· Arrange inspections and process clean report of findings through regulated inspection companies
· Prepare advice of shipments and email final shipping documentation to customers
· Maintain Purchase Order files for assigned group of affiliates
· Maintain knowledge and log of special requirements of each customer