Bi-Lingual Receptionist at Independent Living Inc

City of Newburgh, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

19.5

Posted On

06 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Customer Service, Interpersonal Skills, Microsoft Office, Organizational Skills, Detail-Oriented, Communication Skills, Administrative Support, Time Management, Confidentiality, Team-Oriented, Problem Solving, Event Coordination, Database Management, Professionalism, Peer Support

Industry

Government Administration

Description

Description Bi-lingual Receptionist Newburgh, NY Reports to Compliance and Administrative Manager Schedule Monday – Friday 8:30am – 5pm Pay Rate $19.50/hr Benefits 401(k) Health insurance Dental insurance Vision insurance Life insurance Flexible Spending Account (FSA) Paid time off Paid holidays from the first day of employment Paid lunch break About Independent Living, Inc. Since 1987, Independent Living Inc. (ILI) has been increasing access, encouraging self-determination, and advocating for the rights of people with disabilities in the Hudson Valley, of New York. Following the traditional independent living center (ILC) model, the majority of ILI’s board and staff are individuals with disabilities and community members’ lives are enriched by having services provided from a peer, life-experience perspective. Independent Living, Inc. offers full-time employees excellent medical, dental and vision benefits, company matched 401(k), paid holidays, generous paid time off, and competitive wages. To apply, visit us at https://www.myindependentliving.org/careers/ Why Work with Us? At Independent Living, we believe in empowering individuals and fostering inclusion for everyone. You’ll join a supportive team that values your contributions, celebrates diversity, and offers opportunities for growth and learning. If you’re a friendly, organized professional who enjoys helping others and keeping things running smoothly, we’d love to hear from you! As the first point of contact for our organization, the Bilingual Receptionist plays a key role in creating a welcoming and inclusive experience for everyone who visits or contacts us. You’ll ensure the smooth operation of our front office, support administrative functions across departments, and help make our workplace an organized, friendly, and efficient environment. This is an ideal opportunity for someone who enjoys connecting with people, staying organized, and contributing to a mission-driven team that values respect, collaboration, and community. We strongly encourage individuals with disabilities and those with diverse backgrounds to apply. Your Experience Matters At Independent Living, we recognize that every person brings unique experiences, skills, and perspectives that strengthen our organization and the community we serve. Whether your background is in human services, customer support, or another field, your journey has prepared you to make a difference here. We value your lived experience, cultural understanding, and ability to connect with others because these qualities help us create a truly inclusive environment for everyone. What You’ll Do Greet all visitors warmly and professionally, providing information or assistance in both English and Spanish. Answer and direct incoming calls with courtesy and accuracy, ensuring messages reach the right person quickly. Maintain a positive and professional front desk area that reflects the values of our organization. Ensure continuous front desk coverage, coordinating with management for breaks, coverage, and time off. Provide administrative support for major events (such as the Wellness Conference or Annual Breakfast) by preparing materials, assisting with registration, and helping with logistics. Take minutes for monthly Board meetings. Assist with communications and development tasks, including updating databases, processing donations, and making follow-up calls to vendors. Support the Assistant to the CEO and other team members with document preparation, proofreading, and project coordination. Maintain an inventory of office and computer supplies, placing orders and tracking deliveries as needed. Coordinate with maintenance staff and service vendors (e.g., HVAC, electricians, pest control) to ensure a safe and functional workspace. Manage mail and shipping duties, including sorting, postage, and FedEx pickups. Schedule conference rooms, maintain shared calendars, and update directories and staff contact lists. Monitor and maintain office equipment, coordinating repairs and ordering toner or supplies as needed. Keep the Front Desk Manual current with clear instructions and department updates. Provide administrative assistance to managers and directors, as approved by your supervisor. Participate in staff meetings, training sessions, and organizational events. Uphold confidentiality, professionalism, and the principles of Independent Living in all interactions. Requirements This Role Could Be a Great Fit If You Have High school diploma or equivalent required. Minimum of two years in an administrative or front office role. Fluency in Spanish and English (spoken and written) required. Strong customer service and interpersonal skills, with the ability to create a welcoming environment for all. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting. A positive, team-oriented attitude and willingness to learn. Commitment to confidentiality and ethical standards in all aspects of work. ILI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to a person's race, religion, creed, color, sex, gender identity or expression, age, national origin, disability status, sexual orientation, marital or familial status, pregnancy, reproductive health decisions, military status, veteran status, predisposing genetic characteristics or carrier status, domestic violence victim status, citizenship or immigration status. arrest or conviction record or any other status protected by federal or state law.

Responsibilities

The Bilingual Receptionist greets visitors and manages incoming calls, ensuring a welcoming environment. They also provide administrative support across departments and maintain the front desk operations.