BIC Data Integrity Assistant at Cooley LLP

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

36.0

Posted On

13 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Integrity, Microsoft Office, iManage, Database Management, Client Matter Maintenance, Ethical Walls, Risk Management, Customer Service, Organization Skills, Problem Solving, Interpersonal Communication, Prioritization

Industry

Law Practice

Description

BIC Data Integrity Assistant Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team. Position Summary: The BIC Data Integrity Assistant is critical to supporting the firm’s expanding data and reporting initiatives by ensuring the accuracy, integrity, and timely maintenance of client and matter information across BIC systems. The BIC Data Integrity Assistant will play a key role in supporting the firm’s integrated data strategy, including the preparation, and loading of client engagement letters into the Terms database for structured coding and downstream reporting. In addition, support the ongoing management of engagement letters, waivers, and related client documentation, as well as assist with party linking, client and matter maintenance, and inclusionary ethical wall support. The position will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately, enabling BIC, Information Governance, Billing, and other stakeholders to identify and report on key provisions such as AI use restrictions, work product ownership, and fee arrangements. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Maintain the firm’s client administrative files by processing and filing all engagement, disengagement and waiver letters received by the department Link parties in Open to approved and finalized matters Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary Prepare and process client and matter name change requests Maintain inclusionary ethical walls in the Firm’s ethical walls database Clean-up outstanding Open requests from departing or departed timekeepers and secretaries Implement and maintain database warnings and alerts Continually process reports associated with various database clean-up projects Assist with department projects as necessary Participate in proof-of-concept testing of new technologies or solutions Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone All other duties as assigned or required Skills and experience: Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required Preferred: Bachelor’s Degree Prior experience in a law firm, legal environment or conflicts department Prior experience with Security Database technology for Ethical Walls Prior experience with Workflow tools and systems Competencies: Ability to solve problems and work in a fast-paced environment that requires balancing high‑volume, process‑driven work with a strong focus on accuracy and customer service Ability to interact with attorneys, all levels of management, business professionals and outside third parties in highly effective and professional manner Excellent communication and interpersonal skills Strong database skills Detailed orientated and strong organization skills Strong ability to prioritize and juggle multiple tasks Strong customer service skills Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of XX hours per week is $24.50 - $36.00 ($50,960 - $74,880 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources. Welcome to Cooley. We are counselors, strategists and advocates for today's and tomorrow's leaders of the business economy. We seek to meet the evolving needs of our clients by building a community of professionals of the highest caliber who share our vision and embrace our values. Working at Cooley provides an opportunity to work in an environment of collaboration, challenge and reward. We are all part of one firm dedicated to maintaining a diverse workplace that values and celebrates differences—from the way we relate to and support each other, to the way we work together to meet the needs of our clients. It is the unique abilities and perspectives of every individual at Cooley that creates a rewarding workplace. For Cooley, this means offering all employees the tools, training and mentoring they need to succeed. It enables every individual to balance work and family obligations. It looks beyond the Firm's four walls, fostering community involvement. It includes becoming leaders and contributors in our communities. Our cooperative spirit is the trademark of the Cooley Culture and every employee in every department is instrumental to the success of the Firm. We invite you to take a look at our open positions.

Responsibilities

Ensure the accuracy and integrity of client and matter information across BIC systems, including the processing of engagement letters and ethical walls. Collaborate with Compliance Analysts to maintain structured coding for downstream reporting and risk management.