Bid Administrator (Government Programs) at USPI

Mansfield, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management, Organizational Skills, Written Communication, Deadline Management, Microsoft Office, Procurement Portals, Contract Systems, Detail Accuracy, Deadline Discipline, Process Orientation, Cross-functional Collaboration, Compliance Awareness, Documentation Rigor

Industry

Description

ABOUT SELLMARK Sellmark is committed to creating brands that foster memories and traditions by producing industry-leading outdoor lifestyle products. We promote a healthy outdoor lifestyle and drive innovation through positive leadership, strong ethics, and unwavering dedication. Our team-oriented culture encourages self-growth, mutual respect, and a passion for excellence—both at work and beyond. We seek individuals who bring passion to everything they do, instill confidence, trust, and respect, and inspire success while building strong relationships. If you're looking for a dynamic, professional, and supportive team, we’d love to have you join us. JOB SUMMARY The Bid Administrator (Government Programs) manages and coordinates all administrative activities related to government bids, tenders, and Requests for Proposals (RFPs). This role ensures timely opportunity identification, accurate proposal preparation, compliant submission, and systematic tracking of bid outcomes. This is a process-driven, detail-intensive administrative position focused on execution, compliance, and coordination rather than sales generation. ESSENTIAL DUTIES AND TASKS Bid Monitoring & Opportunity Tracking * Monitor procurement portals for relevant opportunities. * Maintain registrations for existing government bid platforms * Identify new government procurement platforms * Maintain bid tracking calendar and database. * Distribute bid summaries for internal go/no-go decisions. Proposal Coordination * Gather documentation from internal teams. * Assemble submission packages. * Ensure compliance with solicitation requirements. * Submit proposals via required government systems. Administrative Management * Coordinate approvals across departments. * Maintain document repository and version control. * Track submission timelines and milestones. Compliance & Documentation * Ensure adherence to procurement rules and internal policies. * Maintain required corporate certifications and registrations. * Support audits and documentation requests. Reporting & Analytics * Track results of submitted bids (CRM) * Maintain win/loss data (CRM) * Produce periodic bid performance reports (CRM) * Complete monthly reporting requirements for GSA, BuyBoard, etc. QUALIFICATIONS * Bachelor’s degree preferred (Business, Public Administration, Contracts, or related). * 2–5 years administrative, contracts, procurement, or proposal experience. * Strong document management and organizational skills. * Excellent written communication. * Ability to manage multiple deadlines. * Advanced proficiency in Microsoft Office. * Experience with procurement portals or contract systems preferred. * Detail accuracy * Deadline discipline * Process orientation * Cross-functional collaboration * Compliance awareness * Documentation rigor WORK ENVIRONMENT & PHYSICAL REQUIREMENTS * May be required to sit or stand for extended periods. * Occasional bending, twisting, reaching, pushing, pulling, and operating office machinery and motor vehicles. * Must be able to lift up to 50 pounds. * Primarily office-based with exposure to outdoor conditions and travel requirements. WORK SCHEDULE/HOURS * Main hours are Monday – Friday 8am – 5pm in office. * Some travel may be required for trade shows, customer visits, and events. COMPENSATION, BENEFITS AND TRAINING * Competitive salary based on experience. * 401k with company match. * Excellent Medical, Dental, and Vision Insurance (effective first of the month following 30 days). * Generous paid time off * Access to company wellness amenities: gym, sauna, chiropractor, cafeteria, and event space. * Intensive training program with ongoing professional development and career growth opportunities.

Responsibilities

The Bid Administrator manages and coordinates all administrative activities for government bids, tenders, and RFPs, ensuring timely identification, accurate preparation, compliant submission, and systematic tracking of outcomes. This process-driven role focuses on execution, compliance, and coordination rather than sales generation.