Bid Administrator (UAE National) at Egis Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bid coordination, Tender support, Document management, Microsoft Office Suite, Adobe Acrobat, Time management, Organizational skills, Proofreading, Technical writing, Communication skills, CRM software, Bid management software, Data entry, Record keeping, Stakeholder management

Industry

Civil Engineering

Description

Company Description Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world. With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. Job Description The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office. Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements. Support the coordination, preparation and submission of bids and pre-qualifications. Manage bid documentation, templates, and version control to ensure consistency and quality. Track tender opportunities, maintain a bid register, and assist in bid planning schedules. Format, proofread, and compile bid materials to align with Egis’ branding and client specifications. Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions. Ensure compliance with internal governance and bid approval processes. Assist with creating and maintaining CVs, project sheets, and reference libraries. Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes. Qualifications Bachelor’s degree in Business Administration, Engineering, Communications, or a related field. Minimum 0 -2 years of experience in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors. Strong organizational and time management skills with the ability to manage multiple deadlines. Excellent written and verbal communication skills in English Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage. High attention to detail, accuracy, and professionalism in document preparation and formatting. UAE National with Family book is a compulsory Business Line: Transportation Type of contract: Permanent contract Service Line: Transverse - Transportation WRE Region: Middle East and South Asia Job Family: Tender Management

Responsibilities

The Bid Administrator supports the end-to-end tender process by coordinating bid documentation, maintaining bid registers, and ensuring compliance with internal governance. They also collaborate with technical, commercial, and legal teams to compile and format high-quality submission materials.