Brightsparks, an industry-leading digital marketing agency specialising in behaviour change for social good, is seeking a proactive Bid Administrator to support the bid lifecycle and help build upon our growing portfolio of large charity and public sector clients.
This role is perfect for someone with strong organisational skills, attention to detail and an interest in supporting business development and bid processes. You’ll play a vital role in coordinating bids, maintaining systems and supporting the production of high-quality proposals.
The role will be a permanent contract at 35 hours per week.
The role will work on a hybrid basis with dedicated time required each week in our York city centre office as well as the opportunity for remote working. All of the projects this role will touch will be social purpose projects, so this represents a fantastic opportunity to make a difference in people’s lives every day.

REQUIRED EXPERIENCE

• At least 1 year of experience in an administrative or support role within a business development, project delivery, marketing or operations team.
• Experience using Google Workspace and/or Microsoft Office, particularly Docs, Sheets and Drive organisation.
• Familiarity with procurement platforms or structured filing systems is advantageous.
  Job Types: Full-time, Permanent
  Pay: £23,000.00-£29,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking
• Work from home

Application question(s):

• Why do you want to work for Brightsparks?

Experience:

• Administrative: 1 year (required)
• working in business development teams: 1 year (preferred)
• using Google Workspace and/or Microsoft Office: 1 year (preferred)

Work Location: Hybrid remote in York YO1 9Q

• Bid Coordination & File Management: Maintain bid schedules, trackers, submission checklists and structured filing systems; manage document downloads/uploads across procurement portals such as EU Supply, Proactis, YORtender and Contracts Finder.
• Content Preparation: Populate first-draft responses using bid libraries, templates, and model answers; ensure consistency of formatting and structure across proposals.
• Proofing & Submission Support: Proofread written content for grammar, layout and compliance with submission requirements; support final submission checks including attachments, page limits and font rules.
• Knowledge Library & CRM Maintenance: Upload and tag final responses, feedback and commissioner data into the bid library; support maintenance of CRM records for commissioner contacts and tender history.
• Horizon Scanning & Opportunity Tracking: Monitor tender portals, log relevant opportunities in the tracker with deadlines and metadata and alert the Business Development team in a timely and accurate manner.