TENDER COORDINATION:

Manage the end-to-end process of preparing and submitting bids, ensuring all deadlines are met.
Coordinate with internal teams, including engineering, project management, and finance, to gather necessary information and documentation.
Review and interpret tender documents, including technical specifications, contract terms, and client requirements.
Managetendercorrespondenceinlinewithinternalandexternalguidelines,andto required timelines.
Assist with key tender milestones in concert with tender administration processes to ensure they are accurately completed to meet deadlines.

QUALIFICATIONS:

Relevant third-level qualification.
Experience of a Business or Transaction Services environment is desirable.
Knowledge of relevant commercial legislation and regulations for procurement of services and goods for Utility businesses is desirable.
Ability to work with others to ensure success in the performance of a team.
Abilitytobeflexiblewithregardsworkinginachangingenvironmentandtheabilitytoadjust to new work structures, processes, and requirements as necessary.
Abilitytoproactivelyidentifyingnewareasoflearningandusingnewlygainedknowledgeand skill on the job.
Effectivetimemanagementskillswiththeabilitytoprioritiseandremainfocusedwhenfacing deadlines.
PC Skills-extensive use of Microsoft Excel, Word and Power Bi.
Excellent verbal and written communication skills with the ability to convey messages in a clear and sufficient manner.

EXPERIENCE:

Minimum of 3 years of experience in a similar role within the construction, engineering, or water/wastewater sector.
Proven experience in coordinating bids and tenders, with a strong understanding of the tendering process.

SKILLS:

Proficiency in Power BI for data management and analysis.
Strong project management and organisational skills.
Excellent written and verbal communication skills.
Attention to detail and the ability to work under pressure to meet tight deadlines.
Ability to work collaboratively in a team environment

THE ROLE:

The Bid Coordinatorisresponsibleforprovidingsupportthroughoutthetenderingprocess including preparing materials for all tenders, proposals, pre-qualifications, and client presentations.

MAIN DUTIES AND RESPONSIBILITIES:

We are seeking a highly organised and detail-oriented Bid Coordinator to join our team in the water and wastewater sector. The Bid Coordinator will play a key role in the preparation, coordination, and submission of bids and tenders. The ideal candidate will have experience in the construction or engineering industry, with a strong understanding of the tendering process.
Proficiency in Power BI for managing and analysing the tender database is essential.
The main duties and responsibilities of the Bid Coordinator are outlined as follows: