Bid Coordinator at Hassell Services

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

0.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bid Coordination, Adobe InDesign, Project Management, Stakeholder Collaboration, Document Design, Business Development, Proposal Writing, Quality Assurance, Brand Consistency, Communication Skills, Organization Skills, Attention To Detail

Industry

Architecture and Planning

Description

Company Description With eight design studios spread around the world, chances are you’ve seen our work before. We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects. We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield. Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world. Job Description We’re looking for a Bid Coordinator to join our Sydney Studio. If you’re highly organised, creative, and thrive on delivering exceptional bids, this is your opportunity to make a real impact—and grow your career in a supportive, globally recognised design practice. The role: As a key member of our business development team, you’ll manage the end-to-end bid process, ensuring timely, high-quality submissions. Collaborating closely with our leaders and technical experts, you’ll create standout, client-focused proposals using Adobe InDesign, all while maintaining Hassell’s high standards and brand consistency. You will proactively engage with Principals and work with the BD team, coordinating and preparing submissions, wider client engagement content and business information. The Bid Coordinator will proactively participate in the global bid team, contributing to a collaborative and supportive environment, including leading submission for other studios, sharing best practice, reporting and continuous improvement initiatives. This role offers exposure to exciting projects and the chance to work closely with senior leaders, paving the way for career development opportunities in areas such as business development, strategy, and design communications. What You’ll Do Work with Leaders to coordinate bid submissions, prioritising tasks and managing deadlines. Oversee and participate in the end-to-end bid coordination process; work across multiple bids within the studio and organisation, demonstrating expertise in managing complex multidisciplinary bids to meet deadlines. Collaborate with internal stakeholders to gather, refine, and tailor content. Design professional, visually engaging documents using Adobe InDesign. Review and refine submissions to ensure quality, accuracy, and compliance. Actively contribute to the wider Business Development function in the studio, including marketing collateral and client engagement. Continuously improve processes for greater efficiency and better outcomes. Drive a culture of design excellence that sets Hassell apart, ensuring bids showcase distinctive and innovative solutions. Seek support and advice from the Marketing Comms team to improve design quality. Qualifications Proven experience in bid coordination, ideally in architecture, design, or a related field. Advanced Adobe InDesign skills, experience with other design tools is a plus. Strong organisational skills to manage multiple projects and deadlines. Excellent communication and collaboration skills, working effectively with diverse teams. A sharp eye for detail and a commitment to delivering quality. Based in our stunning Sydney Studio on the waterfront of Sydney Harbour, and a 5-minute walk from Barangaroo Metro, this is a highly collaborative role working directly with our leaders and teams At Hassell, you’ll work with inspiring, talented people on exciting projects that shape cities and communities. We’re committed to your growth—whether it’s honing your bid coordination expertise or exploring broader career pathways in the design and business development space. Additional Information Why Hassell? Our team enjoys a wide range of benefits to support their development and well-being: A progressive flexible work policy that allows hybrid work, location flexibility, and work pattern flexibility 16 weeks paid parental leave for both primary and secondary carers Inter-studio transfer opportunities Wellbeing benefits Development and training opportunities, including access to online training programs and our People Coach program Study assistance To learn more about the benefits we offer, please visit our Benefits Page. Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected. Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people. By registering your interest, you will be considered for upcoming roles that match your skills and experience. Please note that submitting an expression of interest does not constitute a formal application for a specific position. We will contact you to discuss opportunities and next steps. To be considered, please submit your CV. Please note that we do not accept speculative candidates via agencies or third parties. Employment status: Full-Time

Responsibilities

Manage the end-to-end bid process to ensure timely, high-quality, and client-focused submissions. Collaborate with leaders and technical experts to design visually engaging proposals using Adobe InDesign while maintaining brand consistency.