BID COORDINATOR

RPS, a Tetra Tech company has an exciting opportunity for a Bid Coordinator to join our Bid Management team in Birmingham (hybrid). This a 12-month fixed contract to cover maternity leave ideally to start in early October 2025.

WHO WE ARE LOOKING FOR:

• Experience supporting complex bids involving multiple technical contributors
• Knowledge of bidding best practice and an understanding of both public and private sector procurement
• Experience maintaining bid libraries and supporting knowledge/information capture
• Impeccable organisational and project management skills
• Ability to keep a calm head and solve problems as they arise
• Excellent written and spoken communication skills and ability to present written information in a structured and balanced way appropriate to the reader
• Attention to detail – critical eye to ensure consistency throughout documents and compliance with tender requirements
• Desire to consistently improve documents, processes and professional practice
• A working knowledge of InDesign and SharePoint would be an advantage

• Monitoring the bid team inbox to field enquiries and correspondence
• Identifying gaps, drafting improvements for sign-off and maintaining content for the Bid Library
• Ownership of smaller scale bids and fee proposals, working directly with technical bid owners (drawing on advice and guidance from Bid Managers as appropriate)
• Assisting Bid Managers in major submissions by owning individual bid elements
• Production and ownership of bid plans and supporting documents to facilitate the bid process
• Arranging bid gateway and progress meetings throughout the bid process
• Contributing to the written proposal, making sure it fully captures the win themes and value proposition
• Editing / proof reading bid inputs
• Supporting wider business development / work winning activity as required, including opportunity / competitor / market research
• Reviewing and editing project sheets to improve content, liaising with Project Managers to explore and communicate challenges and solutions and added value on projects