Bid Coordinator

at  Turner Townsend

Company Description
As a leading independent professional services company operating in the construction and built environment industry, Turner & Townsend has a global reach of 125 offices in 48 countries. The Middle East business is growing rapidly, and our support functions are expanding to support our ongoing growth. The Middle East Business Generation team are the custodians and drivers of best practice and expertise across all aspects of marketing and business development: brand and comms, digital and social media, winning bids and key client management.
Job Description
This role focuses on the timely creation of compliant proposals and pitches that clearly demonstrate why clients should work with Turner & Townsend. The post holder will work as part of a larger bidding team, taking responsibility for the on time creation and submission of bid documentation.

SKILLS AND BEHAVIOURS REQUIRED:

• Writing and editing skills, attention to detail
• Excellent written and verbal communication skills
• Experience of working with bid portals.
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Proven ability to manage multiple tasks

QUALIFICATIONS:

• Ideally degree qualified in a relevant subject, such as Marketing, Business, English or an Engineering discipline (list not exhaustive).
• Demonstrable experience at producing draft bid responses
• Experience in MS Office suite
• Skilled in Microsoft PowerPoint (required) and a design-based software such as InDesign (preferred)
• APMP Foundation level Certification is advantageous
  Additional Information
  Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
  We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
  Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
  Please find out more about us at www.turnerandtownsend.com/
  Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
  Twitter
  Instagram
  LinkedIn
  It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
  Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review

• Upload Tender Forms, Contracts and/or NDAs onto the contracts database for review and follow up where required
• Review RFPs, confirm bidding team and work with bid lead on the response
• Develop the bid plan including contributing to win themes with bid lead
• Coordinate tender queries and clarifications from client and distribute to bid team
• Review bid document and pull together content from previous relevant bids, best practice answers from bid portal and systems.
• Conversion of CVs to Turner & Townsend format for proposed external team members
• Proofing colleague’s bid response documents for accuracy (spelling, grammar) and relevance
• Arrange Director review and approval of proposal before being submitted to the client
• Ensure on time delivery of hard copy proposals
• Prepare presentation slides for post tender interviews
• Liaise with team and client for tender interview logistics
• Work with other Bid Specialists as a community of practice to ensure a consistent quality of bids.
• Work in conjunction with the wider Business Generation team to ensure central bid library is kept up to date and bids are filed correctly, and best practice answers and unique questions identified to added to the bid portal.
• Updating of marketing collateral including Capability Statements, Case Studies, etc.
• Search procurement portals regularly for new leads and opportunities
• Assist in registering and updating procurement portal subscriptions