Bid Coordinator at United Infrastructure

Bracknell, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bid Coordination, Tender Compliance, Public-Sector Procurement, Organizational Skills, Attention to Detail, Communication Skills, IT Capability, Editing, Quality Checking, Document Formatting, Team Collaboration, Process Improvement, Market Research, Project Management, Stakeholder Engagement, Content Development

Industry

Civil Engineering

Description

Company Description With over 20 years of success behind us, PiLON began an exciting new chapter in 2024 as part of the United Infrastructure Group. This growth means more opportunity, broader expertise, and long-term stability for our teams - and a stronger platform for people to build lasting careers. We specialise in planned maintenance and refurbishment within the social housing sector and are known for delivering high-quality work with care, consistency, and respect for the communities we serve. At PiLON, we don’t just hire for skills - we hire for attitude, potential, and values. We actively welcome people from a wide range of backgrounds, knowing that diverse teams perform better and create better outcomes. Our commitment to inclusion is reflected in our membership of the Black Professionals in Construction Network, supporting positive change across the built environment. Job Description PiLON is seeking an experienced Bid Coordinator to join our work-winning team, supporting the delivery of high-quality, compliant and competitive tender submissions within the construction and social housing sector. This role sits at the heart of the work-winning process. You will coordinate bid activity from the opportunity stage through to submission, taking ownership of smaller bids and defined elements of larger, more complex tenders. Working closely with the work-winning team and internal subject-matter experts, you will ensure bid programmes are followed, information is gathered efficiently, documents are well-structured and professionally presented, and deadlines are consistently met. This is a hands-on role suited to someone who enjoys managing moving parts, bringing structure to complex processes, and working with multiple stakeholders to produce strong, commercially focused submissions. Key Responsibilities Take ownership of smaller bids and fee submissions, with support from Bid Managers/Writers where required Support major tenders by coordinating defined bid sections and workstreams Produce and manage bid plans, trackers, and supporting documentation Coordinate bid meetings, reviews, and progress sessions throughout the tender lifecycle Manage submission portals, clarifications, and bid communications Work with technical, commercial, and operational teams to gather high-quality bid content Edit, review, and quality-check contributions to ensure compliance, consistency, and clarity Produce and format professional tender documents and presentations, using InDesign or equivalent, where appropriate Support development of win themes, value propositions, and key messaging Maintain and continuously improve the bid library, templates, and case study content Review and develop project sheets and supporting materials to strengthen future bids Support wider business development and work-winning activity, including market and opportunity research Proactively identify process improvements to enhance bid quality and efficiency Qualifications What We’re Looking For Proven experience in a Bid Coordinator, Bid Executive, or similar work-winning role Experience delivering bids involving multiple internal contributors Strong understanding of bid processes, tender compliance, and public-sector procurement Excellent organisational and coordination skills, with the ability to manage multiple live bids High attention to detail and a critical eye for structure, consistency, and quality Confident communicator, able to build relationships and constructively challenge when required Calm, solutions-focused approach when working under pressure Strong written and verbal communication skills High level of IT capability, particularly MS Word, InDesign or similar highly advantageous Desirable Experience within construction, refurbishment, maintenance, or social housing Experience supporting public-sector procurement framework and regulated procurement processes Additional Information Why work with us? Here are some of the brilliant benefits you could get as a Bid Coordinator: 23 days of holiday per year, excluding Bank Holidays (+ get more days with length of service) Up to £2,000 reward for successful recommendations as part of our referral scheme Significant savings on daily shopping through our benefits portal A welcoming office, snacks, beverages, friendly colleagues and team socials throughout the year A supportive culture and a great team with exceptional talent and experience Trained Mental Health First Aiders support Annual training budget so you can focus on your personal and professional development and much more… If you’re reliable, motivated, and looking for a role where your work genuinely matters, PiLON offers a supportive environment, opportunities to develop, and the chance to be proud of what you do every day. Role Type: Permanent, Full-time

Responsibilities

The Bid Coordinator will take ownership of smaller bids and support major tenders by coordinating defined bid sections. They will manage bid plans, gather content from various teams, and ensure compliance and quality in submissions.