Bid Coordinator at W S DARLEY & CO

Itasca, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

26.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bid Submission Process, Proposal Preparation, Client Requirement Review, Information Gathering, Document Compilation, Branding Consistency, Request For Quotes Analysis, Bid Strategy Development, Contract Execution, Data Extraction, Salesforce Utilization, Timeline Tracking, Stakeholder Escalation, Communication With Contracting Officials, Win/Loss Analysis, Market Research

Industry

Defense and Space Manufacturing

Description

Description W.S. Darley & Co. is seeking a Bid Coordinator to join our Team! The Bid Coordinator supports the bid submission process, primarily for contracts under the Department of Defense (DoD). The role serves as the central point of contact for bid-related activities to maximize the chances of winning new business and growing the Division’s revenue. The Bid Coordinator ensures that proposals are prepared accurately and that client requirements are reviewed. Collaborating with internal teams to gather necessary information, compiling documents, and maintaining consistent branding throughout the process is essential to success, especially during surge months when a high volume of throughput is expected. This position reports to the Director of Contracts. About W.S. Darley & Co: Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA. Darley Defense, a division of the W.S. Darley company, specializes in using existing contracts to distribute products and services to the Federal Government. Darley Defense specializes in special operational equipment and fire and emergency services. Requirements RESPONSIBILITIES AND DUTIES Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy. Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ). Collaborate with the Sales Team, Supply Partner Team, Marketing Team and Finance Dept to gather necessary information for the submission of Requests for Quotes (RFQ). Read and extract data from manufacturer quotes for bid submission. Submit bids for SOE/FESE utilizing Salesforce. Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests. Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals. Maintain and track 855 submission forms and 824 award tracking forms. Occasionally, conduct market research or Supplier out-reach projects to collect information for contract submissions or other business initiatives. (ie: conduct best price surveys for Pricing Lists) POSITION TYPE / EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise required. TRAVEL This position requires no travel. Attendance for Government Fiscal EOY End of Year is required from August 15-September 30. ESSENTIAL QUALIFICATIONS Education High school diploma or equivalent Associate or certificate programs preferred Experience Intermediate Excel experience Data entry experience Technical capacity Skills Communication Teamwork Ability to multitask Detail Oriented Benefits PTO Paid Holidays Tuition Reimbursement Health & Wellness Reimbursement Medical Dental Vision Life & Disability HSA with Darley contribution FSA 401K/Roth with match and profit sharing Darley paid life insurance AAP/EEO Statement Darley is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law

Responsibilities

The Bid Coordinator supports the bid submission process, primarily for Department of Defense contracts, acting as the central contact to maximize new business chances and revenue growth. This involves ensuring proposals are accurate, reviewing client requirements, collaborating internally to gather information, and maintaining consistent branding.