Title: Bids & Tenders Contracts Manager
Location: Hybrid/Office
Contracted hours: Full time
Salary: TBD
Reports to: Managing Director, Chief Commercial Officer and Chief Medical Officer
Working with: Senior Management Team, External & Internal Clinical Leads, Operations Manager, Business Development Manager, Recruitment team, NHS Healthcare executives

SKILLS & EXPERIENCE REQUIRED

• Proven experience in a bids/tenders, proposals, or business development role.
• Strong project management and organisational skills, with the ability to manage multiple deadlines.
• Excellent writing and editing skills with strong attention to detail.
• Ability to work collaboratively across departments and influence stakeholders at all levels.
• Familiarity with procurement portals, bid management software, and MS Office.
• Commercial awareness and ability to tailor responses to client needs.

ABOUT THE ROLE

We are seeking a highly organised and detail-oriented Bids & Tenders Specialist to join our team. This role will be responsible for managing the end-to-end bid process, from identifying opportunities and coordinating responses, through to submission and post-tender clarification. You will play a key role in securing new business by producing compelling, compliant, and high-quality proposals.

KEY RESPONSIBILITIES

· Manage the full lifecycle of bids and tenders, ensuring deadlines are met and submissions are of the highest quality.
· Review tender documentation, extract key requirements, and develop response plans.
· Coordinate input from subject matter experts, sales, and operational teams to produce accurate, persuasive proposals.
· Write, edit, and proofread tender responses to ensure clarity, compliance, and alignment with client requirements.
· Maintain a central library of standard responses, case studies, and supporting materials.
· Track opportunities through portals and business development channels, ensuring all relevant tenders are identified and acted upon.
· Lead bid review meetings, providing updates on progress, risks, and resource needs.

· Support post-bid activities including presentations, clarifications, and feedback analysis.

• Lead quality assurance processes, including the vetting of external providers, regular performance reviews and adherence to clinical guidelines for insourced services.
• Coordinate and support the delivery of governance-related training and education to clinical insourcing staff, promoting a culture of continuous improvement and learning.
• Serve as the main point of contact for internal and external stakeholders on clinical governance, clinical quality assurance and regulatory matters.
• Support and advise on the management of clinical risks, ensuring proactive identification, assessment, and mitigation of risks across all insourced services.
• Ensure robust documentation and reporting of governance activities, including preparation of reports for senior management and regulatory bodies to facilitate joint divisional achievement of ‘Good’ rating upon inspection.
• Oversee the preparation and follow-up of key governance meetings, ensuring actions are captured, tracked, and completed.