Bilingual Administrative Assistant at ABM US

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

24.0

Posted On

09 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Administrative Support, Payroll Processing, Document Control, Timekeeping, Communication Skills, Organizational Skills, Detail-Oriented, MS Office, Employee Relations, Onboarding, Supply Management, Compliance Tracking, Incident Tracking, Training, Inventory Management

Industry

Facilities Services

Description

Compensation: $24.00 / Hour The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management Schedule: On-site, Monday – Friday, 7:00 AM – 3:30 PM Position Summary: The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making. Key Responsibilities: Payroll & Timekeeping Review and update employee time daily using BlueForce. Assist with retroactive and adjustment payment requests. Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances. Distribute payroll checks to employees. Send weekly status updates to Project Manager and District Manager regarding employee hours. Administrative & Clerical Support Answer and route phone calls to appropriate parties. Order office and field supplies as authorized by the Project Manager. Schedule office vendor inspections and repairs under management supervision. Maintain strict communication protocols:. Document Control Set up and maintain client and vendor files (invoices, payments, safety documentation). Track incidents and worksite accidents via spreadsheet. Maintain confidentiality of all documents. New Hire Training & Onboarding Assist the Project Manager with onboarding and training of new hires. Ensure new hires are correctly set up in the system. Coordinate orientation with Recruiter and Office Operations team. Employee Relations Intake employee complaints and escalate to local HR and Operations team. Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues. Inventory & Purchasing (BuySmart) Track inventory of rebillable and non-rebillable supplies. Assist with weekly supply orders, reviewed and approved by the Project Manager. Maintain a spreadsheet tracking weekly purchases by item type and price. Minimum Qualifications Minimum of one (1) year administrative experience required. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Effective written and verbal communication skills. Bilingual (Spanish and English) preferred. Highly organized and detail-oriented. #LI-AH1

Responsibilities

The Administrative Assistant oversees office operations and supports the Project Manager and District Manager in various administrative tasks. Responsibilities include payroll processing, document control, new hire onboarding, and compliance tracking.