The Canadian Union of Postal Workers (CUPW) seeks a bilingual Administrative Assistant to work for the 2nd National Vice-President in the Education Department. This permanent position will come into effect as soon as possible.

SKILLS REQUIRED

· Expertise with Microsoft Office Suite;
· Accuracy in grammar, spelling and punctuation are a must;
· Ability to speak and write in both official languages;
· Preference will be given to those candidates with an Office Administration course – Administrative Assistant.

· provide administrative support to representatives of the employer and various committees as may be convened from time to time;
· utilize e-mail and Internet to perform required functions;
· prepare materials for internet posting;
· establish and maintain files and mailing lists;
· prepare and distribute printed materials in the appropriate language from hand-written notes using a computer;
· prepare printed materials in the required quantities for various functions and meetings of the employer;
· enter data into the computer;
· research and retrieve information contained in files as requested by the employer;
· receive incoming mail and prepare outgoing mail;
· take and transcribe notes in the appropriate language taken in dictation sessions or at meetings, conferences, conventions, etc.;
· operate electronic equipment such as personal computers, printers, photocopiers and fax machines;
· format and file draft material given to him/her by others in a computerized form;
· check documents for accuracy in grammar, spelling, punctuation and format;
· compose correspondence and memos in the appropriate language for signature by representatives of the employer and verify that all relevant enclosures or attachments are located and forwarded with correspondence;
· organize appointments and meetings, making appropriate travel arrangements, room reservations and arranging all other services required for a successful meeting;
· review contracts required for meetings, conferences and conventions;
· liaise with service providers on behalf of the employer;
· provide assistance to officers and/or other staff members on an as required basis;
· work co-operatively with other departments to ensure the efficient operation of the organization;
· staff reception desk and answer telephone;
· respond to general telephone inquiries;
· all other related duties as may be assigned from time to time.