Bilingual Administrative Assistant at Envases Ohio LLC

Lombard, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

52000.0

Posted On

07 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual Communication, Administrative Support, Organizational Skills, Customer Service, Document Translation, Data Entry, Mail Management, Office Supply Management, Meeting Coordination, Report Preparation, Mandated Reporting, Case Management, Advocacy Services, Time Management, Problem Solving, Team Collaboration, Vendor Coordination

Industry

Description

Description Looking for a rewarding Bilingual Administrative Assistant opportunity with a successful non-profit social services agency of approximately 250 professional employees offering the flexibility to work from home? Service Inc of Illinois is dedicated to helping people with developmental delays and disabilities find the services and support they need to live a better life through our case management and advocacy services. We cover 22 counties in Illinois and the office location for this role is in Lombard. We are seeking an experienced, friendly and highly organized Bilingual Administrative Assistant to come join our great team of staff. Great Employee Benefits: The Bilingual Administrative Assistant annual salary range is $36,000 to $52,000 (based on related work experience) Potential to earn a fiscal year-end performance-based bonus annually Flexibility to work from home (after initial training period) 401K Plan with 100% immediate vesting and generous company match Basic life insurance and long-term disability plans provided by agency at no cost to the employee with additional coverages available Excellent affordable health insurance with 5 different options to choose from, all of which offer no copay virtual visits. Quality dental, vision, and short-term disability coverages available Generous paid time off (PTO) policy of 32 paid days off annually: includes 20 days PTO, 10 paid holidays plus 2 floating holidays per year Confidential Employee Assistance Program available at no cost Potential for loan forgiveness through the Public Service Loan Forgiveness Program (PSLF) As the Bilingual Administrative Assistant, your Essential Job Functions include, but are not limited to: Greets visitors with a positive, helpful attitude including notifying staff of visitors. Answers and screens primary phone line in a professional manner and directs callers to appropriate extensions. Perform ad hoc administrative tasks to support operations. Assisting with a variety of administrative tasks including copying, faxing, preparing mailings including applying postage to outgoing mail daily. Open, date stamp, and distribute all incoming mail to staff mailboxes. Enter completed and approved CEUs for all Regional ISCs into Paycor software. Assists with maintenance of storage documents and preparation of documents for transfer to off-site secure long-term storage. Responsible for new employee orientation of office supplies, equipment, and basic office procedures. Provide purchase orders to staff with instructions and submit them to Program Director for approval signature. Stock and order office supplies, including paper and copier toner/ink supplies for all Region offices. Contact vendor as needed to schedule copy machine repairs. Maintain schedule of Meetings Rooms and other shared office spaces. Update assigned data fields to be input on Birdseye database. Update the Illinois ROCS data collection system. Prepare, develop, and maintain reports as directed by Program Director. Initiate and complete mandated reporting within required time frame, including development of written reports and any necessary follow-up activities regarding Adult Protective Services (APS), Office of Inspector General (OIG) and Department of Children and Family Services (DCFS). Required Education, Certification and Experience High School Diploma or G.E.D. (Required) Associates Degree (Preferred) Minimum two-years’ general office experience (Required) General knowledge about individuals with Intellectual and Developmental Disabilities (Preferred) Ability to read, write and speak proficiently in another language, in addition to English (Required) Ability to proficiently translate documents (Required) Ability to proficiently interpret conversations (Required) For more information, please visit us at www.svcincofil.org. Please Send Resume and Cover Letter for consideration through our Job Opportunities Portal.

Responsibilities

The Bilingual Administrative Assistant will greet visitors, manage phone calls, and perform various administrative tasks to support operations. Responsibilities also include managing mail, maintaining office supplies, and assisting with mandated reporting.