QUALIFICATIONS MINIMALES

• Expérience de la discrétion et de la confidentialité en ce qui concerne les informations sensibles de l’entreprise.
• Excellent sens de l’organisation, capacité à penser de manière proactive et à hiérarchiser le travail.
• Solides compétences en matière de communication (téléphone, courrier électronique et face à face) en Français et en Anglais.

QUALIFICATIONS SOUHAITÉES

• Bilingue, tant à l’écrit qu’à l’oral (français et anglais) ;
• Ce poste requiert une bonne connaissance de l’anglais pour interagir, soutenir et/ou fournir des services aux clients, employés et/ou partenaires internationaux, ainsi qu’aux autorités gouvernementales étrangères qui ne parlent pas français.
• Compétences avancées en MS Office, notamment Outlook, Word, Excel et PowerPoint.
• Expérience de l’utilisation de Concur pour la gestion des voyages d’affaires
• Expérience dans un environnement international et/ou matriciel complexe
• Connaissance du système SAP ERP
• Connaissances de base en comptabilité
• Polyvalent, autonome, organisé et orienté vers le service à la clientèle ;
• Faire preuve d’un esprit d’équipe et de bonnes compétences interpersonnelles ;
• Capacité à planifier et à coordonner des activités ;
• Capacité à travailler dans un environnement multitâche ;
• Faire preuve de rigueur, de fiabilité et de flexibilité.

JOB SUMMARY

The Administrative Assistant performs a variety of administrative and clerical tasks in support of the day-to-day operations of numerous senior managers and professionals in various departments. The candidate will ensure the smooth running of all office-related activities.
This position requires someone who is versatile and able to manage several tasks at once. We are looking for someone who is dynamic, flexible, proactive and open to change.

MINIMUM QUALIFICATIONS

• Experience in exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with the ability to think proactively and prioritize work
• Strong communication skills (telephone, email and face-to-face) in French and English

EDUCATION AND EXPERIENCE REQUIRED:

• High school diploma in office automation or equivalent experience ;
• 3-5 years administrative support experience

DESIRED QUALIFICATIONS

• Bilingual, both written and spoken (French and English);
• This position requires a good knowledge of English to interact, support and/or provide services to international customers, employees and/or partners, as well as to foreign government authorities who do not speak French.
• Advanced MS Office skills, including Outlook, Word, Excel and PowerPoint
• Experience of using Concur for business travel management
• Experience in an international and/or complex matrix business environment
• Knowledge of SAP ERP system
• Basic knowledge of accounting
• Versatile, autonomous, organized and customer service oriented;
• Demonstrate team spirit and good interpersonal skills;
• Ability to plan and coordinate activities;
• Ability to work in a multi-tasking environment;
• Demonstrate rigor, reliability and flexibility.

• Manage all aspects of complex calendar and scheduling requirements to include travel arrangements, both domestic and international;
• Coordinate and plan meetings to include the organization of audio-visual and conference requirements;
• On request, make room reservations, prepare rooms (planning, installation, and logistics) and see to room tidying;
• Prepare and process expense reports and applicable invoices;
• Create and modify presentations, spreadsheets and organization charts;
• Greets visitors and ensures compliance with safety regulations;
• Answers and redirects telephone calls as required;
• Provides general information in person or by telephone;
• Handles and follows up on various mailings and courier deliveries;
• Handles orders for business meals, receives and installs them;
• Orders office supplies, takes delivery and maintains inventory;
• Actively participate in the organization of local activities (events proposed by the social committee, United Way, HSE committee, etc.);
• Support the Human Resources department in the follow-up and accounting of timesheets and other related tasks.
• Support the finance department with suppliers, invoice processing, coding in the SAP ERP system, or any related tasks;
• Participate in additional tasks as required and any other related administrative tasks as needed.
• Reception: answer telephone calls and welcome visitors.
• Logistical support: help organize meetings, prepare conference rooms and order food.
• HR support: help HR compile time sheets (30 employees), manage vacation schedules, manage expense accounts and create internal communications.
• Billing and accounts payable support.
• Support to General Manager.
• All other related task