Bilingual-Administrative Assistant II-Mental Health Ministry at Diocese of Phoenix Catholic Schools Office

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Data management, Event coordination, Financial administration, Communication, Microsoft Office, Record keeping, Scheduling, Budget management, Bilingual, Spanish, Confidentiality, Organizational skills, Attention to detail

Industry

Religious Institutions

Description

Description · Administrative Support: Provide administrative support to the Director of Mental Health Ministry and other staff members as needed. This includes managing correspondence, scheduling appointments, coordinating meetings, and maintaining accurate records. · Communications: Serve as a primary point of contact for inquiries related to the Mental Health Ministry. Answer phone calls and emails, respond to inquiries promptly, and redirect communications as appropriate. · Data Management: Maintain and update databases, spreadsheets, and other documents related to mental health programs, events, and participants. Ensure data accuracy and confidentiality at all times. · Event Coordination: Assist in the planning, coordination, and execution of mental health workshops, seminars, and other events. This includes managing logistics, sending invitations, tracking RSVPs, and providing on-site support during events. · Resource Management: Coordinate the procurement of office supplies, equipment, and materials for the Mental Health Ministry. Monitor inventory levels, place orders as needed, and ensure that resources are utilized efficiently. · Financial Administration: Support budget management by tracking expenses, processing invoices, and reconciling financial records. Work closely with the finance team to ensure compliance with financial policies and procedures. o Documentation and Reporting: Prepare and distribute reports, presentations, and other documents as required by the Director of Mental Health Ministry or other stakeholders. Compile data and statistics for reporting purposes. o Collaboration: Collaborate with other departments, ministries, and external partners to promote mental health awareness and support initiatives within the diocese. Build and maintain positive relationships with stakeholders. Requirements · High school diploma or equivalent; additional qualifications in office administration or a related field are preferred. · Practicing Roman Catholic in full communion with the Church. · Proven experience in an administrative support role, preferably in a nonprofit or religious organization. · Complete understanding of how to maintain the highest level of confidentiality within the Office of Mental Health Ministry and the entire Diocesan Mental Health Ministry Teams. · Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively. · Excellent communication skills, both written and verbal, with a professional and courteous demeanor. · Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications. · Attention to detail and accuracy in data entry, record-keeping, and documentation. · Ability to work independently with minimal supervision and as part of a collaborative team. · Sensitivity to the issues surrounding mental health and a commitment to supporting the ministry's mission. · Maintain strict confidentiality of the Office of Mental Health Ministry and Diocesan Mental Health Ministry Teams. · Bilingual, Spanish-speaking.

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Responsibilities

Provide comprehensive administrative, financial, and data management support to the Mental Health Ministry director and staff. Coordinate events, manage office resources, and serve as a primary point of contact for ministry inquiries.