ABOUT RIVAS & ASSOCIATES

Rivas & Associates is more than a law firm. We are a mission-driven team committed to making a real difference in people’s lives. Our focus is on delivering top-tier legal services with compassion, clarity, and respect. As we continue to grow, we are looking for passionate professionals who want to be part of something bigger - a collaborative, fast paced environment where your work has purpose and your ideas matter. Join us in helping clients navigate life changing legal moments with confidence and care.

JOB OVERVIEW

We are seeking an Administrative Assistant to provide administrative and customer service support. The ideal candidate will excel in organization, communication, multitasking, and maintaining professionalism in client interactions. This role involves supporting mail processing, scheduling, client interactions, data management, and administrative duties.

REQUIRED QUALIFICATIONS

• Bilingual in English and Spanish (required)
• Strong organizational and multitasking skills
• Excellent communication skills, able to handle client inquiries with professionalism and empathy
• Proficiency in Microsoft Office and other office technologies
• High attention to detail and ability to manage multiple tasks in a fast-paced environment
• Experience in legal or immigration services is a plus, but not required

• Mail Processing: Receive, organize, and distribute mail.
• Client Interaction: Greet and assist walk-in clients, coordinate client appointments, and provide bilingual support via phone, email, and in person.
• Scheduling: Coordinate appointments for clients.
• Data & Document Management: Manage important documents and ensure all information is accurate and updated.
• General Administrative Support: Perform various administrative tasks, including record management, document creation, and client inquiries.
• Confidentiality & Compliance: Handle sensitive client information in compliance with strict security and legal protocols.