QUALIFICATIONS AND REQUIREMENTS:

• 8 to 10 years of Executive Assistant experience, providing high-level support to senior executives.
• Outstanding written and verbal communication skills, with the ability to convey information clearly and professionally in French and English.
• Proven expertise in strategic advisement, offering counsel, technical proficiency, and acting as a trusted resource in executive decision-making.
• Advanced proficiency in MS Office, particularly PowerPoint, demonstrating exceptional attention to detail and accuracy.
• Strong interpersonal abilities, adept at fostering and maintaining impactful internal and external relationships.
• Capable of handling highly sensitive business information, always maintaining confidentiality and professionalism.
• Exceptional organizational and time management skills, thriving in a dynamic, fast-paced environment while balancing multiple priorities.
• Highly efficient and adaptable, excelling in fast-moving environments while ensuring accuracy and precision.
• Strong relationship-building skills, leveraging communication and influence to obtain approvals and gathering key information.
• Self-motivated, proactive, and flexible, consistently seeking ways to enhance productivity and workflow.
• Polished and professional presence, embodying a confident and sophisticated approach to all responsibilities.

A LITTLE MORE ABOUT US

Saint-Gobain North America’s commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America. Join us at Saint-Gobain and be part of a future where innovation meets sustainability!

WHAT WILL YOU DO?

We are seeking a highly proactive and precision-driven Bilingual Executive Assistant to spearhead the administrative responsibilities for our Chief Executive Officer. This individual will serve as a trusted representative of the Office of our CEO, demonstrating professionalism, agility in navigating change, and unwavering composure under pressure.
Success in this role demands strong ownership and organizational mastery, along with the ability to strategically manage competing priorities, seamlessly coordinate multiple tasks and projects, and synthesize information to craft informed recommendations and decisions.

RESPONSIBILITIES

• Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, expense reports, preparing, and/or modifying correspondence, materials and agendas, and various projects/assignments as required.
• Manage and maintain executive schedules, planning and coordinating annual business meetings, and scheduling facilities. Including arranging appointments, travel, and accommodation through Concur. (local, national and international).
• Collaborate with support teams to ensure key information related to operational activities is readily available and efficiently communicated across the organization.
• Apply sound professional judgment to assess, prioritize, and determine appropriate actions for incoming inquiries.
• Operate with autonomy, exercising discretion and strategic decision-making while independently managing diverse assignments and high-level projects.
• Manage highly sensitive and confidential matters with the utmost integrity as part of core administrative responsibilities.
• Conduct preliminary reviews of various reports to verify accuracy and completeness before presenting them for executive review.
• Draft, refine, and format key documents, including internal and external presentations, correspondence, reports, memos, and emails.