SCHEDULE REQUIREMENTS:

This is a full-time day shift position, approximately 40 hours per week with some additional hours during peak hiring as needed.

JOB SUMMARY:

The HR Operations Coordinator provides comprehensive administrative and operational support to the HR Division and Operations Department. This role ensures accuracy and compliance in employee onboarding, I-9 processing, data management, and HR system updates, while also supporting retail operations, talent acquisition, compliance reporting, and bilingual communication needs. This role will act as a key point of contact for both team members and managers, contributing to smooth HR processes and positive team member experiences. This job requires bilingual communication skills in both English and Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication skills in both English and Spanish, with the ability to interact effectively with team members at all levels of the organization.
• 2 - year college degree or equivalent
• Ability to handle confidential information with discretion and professionalism
• 1-3 years’ experience in HR Operations, HRIS Administration, or related HR functions.
• Strong understanding of HR Policies, procedures, and regulatory requirements.
• Strong understanding of I-9 regulations.
• Project management experience a plus.
• Proficiency with HRIS systems and MS Office Suite.
  Special Note: Military veterans and their spouses are encouraged to apply.
  Our Commitment to Equal Opportunity & Your Privacy
  EEO Statement:
  This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select “Decline to Identify” for each question. Thank you for your voluntary cooperation.
  EEO is the Law

Privacy Policies:

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• Click Here to Review Employee Privacy Policy

Responsible for accurate and timely I-9 administration including:
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- Assists candidates with completing the electronic I-9 form
- Reviews documents for accuracy & validity
- Follows up with candidates on missing documents and Everify results
- Audits the electronic I-9 system
- Updates I-9 progress in various HR databases
- Assists with the I-9 reverification process
- Completes data entry in applicant tracking system (ATS) & human resources information system (HRIS) including new hire information and updates to existing team member data. Collaborates with coordinators and leaders across the organization to ensure information is accurate. Scans and uploads team member records in compliance with applicable laws and regulations.
- Completes orientation tasks for new team members, including team member ID badges, course enrollments in LMS, and orientation attendance.
- Assists with various projects and other duties as needed. Examples include assisting with job fairs, responding to employment verifications, and creating & maintaining standard operating procedures in OneNote.
- Provides additional support related to the HR Function including auditing team member records in various HR databases, generating and distributing reports, responding to employment verifications, and managing labor law posters through GovDocs.
- Supports ADP self-service processes. Responds to ADPHotline Phone/Emails/Text inquiries in a timely manner, and assists team members with any questions regarding updates/edits to their ADP records.
- Provides bilingual support to the HR Division. Assists with translations and interpreting as needed.
- Handles cyclical job duties throughout the year, including:
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- Training holiday temporary employees
- Coordinating security officer processes
- Document transfers
- Additional audits and reports